Administrative Assistant (Attorney)

Tier: 1

Department: Attorney

Supervisor: Tribal Attorney

Location: 16281 Q Road Mayetta, Ks 66509

Pay Range: $16.57-27.08

Offering rate will vary within the listed hourly range above. *Supported by the Department budget & related experience/education*

• Preference in employment actions exercised in accordance with applicable law. Applicants must provide proof of eligibility for preference.
• Benefits for Full-Time: Weekly pay periods, Holiday pay, paid Birthday leave, Weekly accruals for Vacation & Sick leave, Administrative, Bereavement, and Educational Leave available, Low-Cost & Low-Deductible Benefits Plans & Generous 401(k) matching program.

Questions before applying? 785-966-3060

SUMMARY:

This position assures a supportive role in the daily operation of Attorney department providing assistance to staff in the area of administrative support.

ESSENTIAL DUTIES:

• Open, sort and distribute incoming mail, arrange for outgoing mail and packages to be sent.
• Prepares correspondence, resolutions, financial statements or other documents using word processing and/or spreadsheet.
• Prepares invoices and bills for approval by Tribal Council and processing through the Finance Department.
• Prepares annual Tribal political contributions.
• Receives and responds to Indian Child Welfare Act notices.
• Performs office related tasks, including but not limited to: inventory, budgeting, filing.
• Answers phone and navigates information requests.
• Schedules meetings and arranges meeting preparations, including but not limited to: reserving, rearranging room set-up, ordering supplies, etc.).
• Updates Law and Order Code in a formatting, editing, and/or proofreading capacity.
• Works cooperatively within the office, Prairie Band Potawatomi Nation, and other agencies; as needed.
• All other duties as assigned.

To qualify for this position, applicants must meet all minimum requirements by the closing date of this announcement.

MINIMUM REQUIREMENTS:

• High school diploma or GED.
• Three to five years of experience as an Administrative Assistant or similar capacity.
• Valid Kansas driver's license and must be insurable with the Nation's insurance.
• Must possess a proven ability to handle confidential information with discretion.
• Must possess strong written and oral communication skills with excellent attention to detail.
• Must possess professional work ethics, manner, and appearance.
• Must possess the ability to operate general office equipment.
• Must be available to work the assigned schedule of M-F, 8:00A-4:30P and available as needed to work a flexible schedule to meet the demands of the position, which may include nights, weekends, holiday and overtime.
• A record of satisfactory attendance and performance in all prior and current employment.

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