Administrative Assistant, Athletic NPHS

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our school district will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.  We look forward to your interest! 

Title: Administrative Assistant, Athletic NPHS

Reports To:  Athletic Director & High School Principal

Takes Direction From:  Athletic Director & High School Principal

Schedule/Calendar:  7.5 hours/day    37.5 hours/week        261 days/year

Summary:  The Athletic Secretary's principal duties involve interacting daily with the administration, faculty and staff, students and parents.  A variety of secretarial and clerical duties is performed providing assistance to 90 coaches.  There is additional responsibility in coordinating use of high school athletic facilities.    

Essential Functions:

• Greets visitors, coaches, athletic directors, college coaches, students, parents, and staff
• Maintains the high school athletics calendar
• Types confidential and routine correspondence, memos, reports, minutes, schedules, lists, agendas, charts, tables, and/or forms
• Prepares and distributes high school eligibility lists for all athletic teams and activities
• Assists in the scheduling of athletic events  
• Notifies officials, coaches, and appropriate district personnel of changes and/or cancellations in the schedule
• Distributes contracts for athletic events and officials for 3 sports seasons  
• Assists middle school athletic directors when needed
• Compiles, processes, verifies, records, reproduces, and/or distributes paperwork and calendars for sports as required
• Additional duties as assigned by supervisor

Education and/or Certification Required:  

• High school diploma

Experience:

•  Minimum two years secretarial experience

Knowledge:

• Knowledge of Google and all associated functions: email. calendar, docs, sheets, slides, etc.
• Knowledge of office work such as filing and storing information
• Knowledge of customer service

Requisite Skills: 

• Excellent communication, both orally and in writing, and organizational skills.  
• Excellent interpersonal skills focused on customer service.
• Detail-oriented
• Excellent problem-solving skills, phone skills, and the ability to multitask
• Must maintain strict confidentiality of sensitive information
• Self-directed, working part of the day with no supervision 
• Flexibility to adjust and accommodate interruptions 
• Typing

Ability:

• Ability to multitask and handle a large volume of entries
• Ability to prioritize and work within timelines 
• Ability to collaborate and work as a team
• Ability to support a culture of inclusion, diversity, and equity

ADA Compliance:

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.  

Physical Requirements: (Choose one of the following.)

?    Sedentary?    Light work              ?  Medium work

?    Heavy work    ?    Very heavy work

ADA Compliance: 

Physical Requirements:  Choose one of the following.  Most desk jobs are sedentary or light:

Sedentary:  involves sitting most of the time.  Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount o