Administrative Assistant, Abbott Heart Failure

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that’s recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

Heart Failure

Leading an active lifestyle is important to the many people we serve. In Abbott’s Heart Failure division, we’re advancing the treatment of heart and vascular disease through breakthrough medical technologies in electrophysiology and heart failure, allowing people to restore their health and get on with their lives.

The Opportunity

The Administrative Assistant will provide primary administrative and overall support and coordination for the Vice Presidents of Heart Failure Sales. This Administrative Assistant will complete special assignments and projects as required to enable efficient departmental operations.  This individual will interact with key internal and external stakeholders so a high level of professionalism is required.

This role will be based out of our office in Atlanta, GA.

What You’ll Work On

• Assists the Vice Presidents and their teams (as needed) with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Leads, organizes, and manages all details related to event planning for corporate offsite meetings.
• Creates, edits and reviews, proof reads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and Powerpoint is especially critical
• Submits invoices payment processing
• Assists in supporting activities associated with the Strat plan and quarterly report process.
• Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required
• Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.  

Required Qualifications

• Minimum of three plus years of senior-level administrative experience.
• Highly- skilled in providing administrative support to leaders at the top level of an organization. High School graduate required.  Bachelor’s degree preferred.
• Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, Visio, Photshop, PowerPoint, Project SharePoint. 
• Proficient with managing and submitting Concur expense reports
• Proficient with scheduling and reserving travel (US and OUS) for the executives’ travel needs via Concur.
• Excellent interpersonal, written and verbal communication skills.
• Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
• Able to work with people at all levels of the organization.