Administrative Assistant 4 - Upward Bound

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

The University of Nevada, Reno is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the federally funded TRIO Upward Bound (UB) and Upward Bound Math and Science (UBMS) programs. ** This position does not provide layoff rights and is contingent upon funding.** These programs are dedicated to helping first-generation and income-eligible students prepare for and succeed in higher education. This position plays a critical role in ensuring the smooth day-to-day operations of programs that make a meaningful impact on the lives of Nevada students.

What You'll Do

As the senior administrative operations specialist for the UB/UBMS programs, you will serve as the primary resource for fiscal and administrative operations across four federally funded TRIO grants. Working independently, you will oversee complex business operations while ensuring compliance with University, state, federal, and U.S. Department of Education regulations.

Responsibilities include, but are not limited to:

• Manage the fiscal and administrative operations of four federally funded TRIO Upward Bound grants.

• Coordinate business operations, human resources administration, purchasing, travel, payroll, and financial transactions.

• Monitor grant budgets, analyze fiscal data, and provide recommendations to program leadership to support informed financial and operational decisions.

• Maintain enterprise data management systems and ensure the accuracy and integrity of program records and reporting.

• Prepare and coordinate required federal, state, and institutional reports, including statistical and grant compliance reporting.

• Develop, implement, and continuously improve administrative procedures and business processes to enhance program efficiency.

• Ensure compliance with University policies, federal grant requirements, and U.S. Department of Education regulations.

• Collaborate with program leadership, campus partners, and external stakeholders to support the successful administration of the TRIO programs.

If you enjoy managing complex operations, improving processes, working with federal grants, and contributing to programs that expand educational opportunities for students, we encourage you to apply and join our dedicated TRIO team.

Essential Qualifications

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR

• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR

• An equivalent combination of education and experience as described above. 

This position requires a valid driver's license and experience with Microsoft Office Suite (advanced Excel, Word, Outlook, Teams).

Preferred Qualifications

Candidates with a Bachelor’s degree in business and/or personnel management are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; however, this position may require occasional evenings and weekends for which schedule