Administrative Assistant 4

Posting number: OPH/SP/225006

Department: LDH-Office of Public Health

Job classification: ADMINISTRATIVE ASSISTANT 4

Posting type: Open & Promotional

Categories: Administration, Clerical & Data Entry, Miscellaneous

Summary

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Be a Vital Part of Louisiana’s Emergency Response Team! Join the Louisiana Department of Health’s Bureau of Emergency Medical Services and play a key role in supporting the team that helps protect lives across Louisiana. From coordinating administrative operations and personnel actions to managing purchasing, travel, timekeeping, investigations, and emergency response activities, this dynamic position keeps critical EMS operations moving. If you’re organized, dependable, and ready to make an impact in a fast-paced environment, we encourage you to apply!

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Provides administrative and clerical support to the Bureau of EMS Director and staff, including reception, customer service, correspondence, mail processing, supply management, and assistance with IMS access and inquiries. 
• Coordinates and processes personnel actions as the Bureau’s EPAR liaison, ensuring new hires, promotions, demotions, special duty details, and other personnel actions are accurately completed and routed within established deadlines. 
• Supports EMS investigations by preparing and transmitting formal correspondence, maintaining case documentation, tracking investigation activities, and following up on outstanding requests. 
• Prepares and processes emergency vehicle permits, accurately enters permit information into the Information Management System, and maintains related records. 
• Serves as the Bureau’s purchasing agent and travel coordinator by processing P Card and CBA transactions, maintaining required documentation, and arranging lodging, transportation, and other travel needs in accordance with applicable policies. 
• Serves as time administrator for Bureau of EMS staff by maintaining employee information, reviewing payroll reports, monitoring time certification and coding, and identifying discrepancies for correction. 
• Supports emergency preparedness and disaster response activities, including ambulance credentialing, EMS Tactical Operations Center support, and other assignments during declared emergencies or disasters.

Position-Specific Details:
Location: Office of Public Health / Bureau of Emergency Medical Services/ East Baton Rouge Parish

Appointment Type: This position will be filled as a Probationary appointment