Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman’s Armament Systems Business Unit is looking for an Administrative Assistant 4 to support the Ammunition Operating Unit out of the Plymouth, MN facility.

Position Summary:  The Ammunition Operating Unit is seeking a high energy, dependable Administrative Assistant to join our team.  This position will report to the Ammunition Operating Unit Director and will provide support throughout the leaders in the Director’s organization as required.  As the selected candidate, you will support the Program Management Organization, all of its managers, some support members as well as collaborate with program operations with a variety of duties including arranging meetings, setting up and maintaining files, arranging and setting up food orders, support office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports, coordinating on-boarding of new personnel to the group, and supporting special program and group events. You will coordinate with appropriate organizations, i.e., facilities, security, property, and account management to ensure visit requests, badges, and account forms are properly filled out and submitted. You will support coordination and integration of presentation material from team members and will have the opportunity to help execution of customer and team meetings. We are seeking an independent thinker with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to multi-task and organize/prioritize tasks independently, strong time management skills, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.

Principal Duties:

• Arrange meetings and teleconferences

• Maintain and synchronize calendars

• Arrange travel and prepare associated expense reports

• Coordinate on-boarding of personnel

• Answer questions and solve problems related to office operations and established policies and procedures

• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations

• Interface with other Armament Systems organization leaders

• Support coordination and integration of meeting materials

• Support and collaborate with other Administrative Assistants as needed

• Support special event planning and catering, such as meal planning, ordering food from local cafeteria or caterers, delivering food, clean up and expensing

• May be asked to ghost-write for Director’s edits

• Compile reports as needed

• Follow the company standards

• Meet the needs of the internal/external customers with respect and trust

• May require some overtime on an as needed basis

Basic Qualification:

• High School Diploma/GED plus 10 years of additional education and/or experience

• U.S. citizenship and able to obtain a Secret clearance

• Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel, Adobe Acrobat, OneNote

• Proficiency in editing written material for correct spelling and grammar

• Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements

• Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Pref