Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is currently seeking an Administrative Assistant 4 supporting our senior leadership at our Elkton, Maryland office.

The Northrop Grumman Propulsion Systems and Controls (PS&C) facility in Elkton, Maryland began solid-propellant rocket operations in 1948. Today, the Elkton PS&C facility designs, develops, and produces solid-propellant propulsion and ordnance systems in programs professionally managed for a wide variety of Government and commercial customers.  The facility also serves as the hub for offsite engineering and test facilities in Ronkonkoma, NY and Palm Beach Gardens, FL.

Elkton, Maryland is located on the Upper Chesapeake Bay, midway between Philadelphia and Baltimore. Discover charming small towns, parks with miles of trails, specialty and antique shops, award winning restaurants, and inns.  You can hike, bike, camp, bird watch, ride horseback, or drop a fishing line.  Five rivers, Chesapeake Bay and the C&D Canal can be explored by boat or by land. Experience panoramic views from Turkey Point Lighthouse on a bluff overlooking the Bay, or from the banks of the C&D Canal where ships from around the globe cruise. https://www.ccgov.org/government/tourism

Description

The Administrative Assistant anticipates and facilitates organizational, administrative, support and clerical needs in order to contribute to the effective operation of the office.  Work assignments are complex in nature, where considerable initiative, judgment, tact, discretion, and creativity are required in resolving problems.  Limited travel may be required. 

The primary responsibilities of the position include but are not limited to:

• Coordinates schedules:  Manages calendars and schedules appointments, prioritizes appointments, tracks schedule, prepares participants for upcoming meetings, proactively collects meeting and read-ahead materials, ensures that key meetings are attended, and deadlines are met.
• Coordinates events and communications between Leadership and departments.
• Researches key issues.
• Prepares complex presentations for use with other Corporate Leaders, customers, associations and public offices, and external special interest groups. Requires extensive use of Word, PowerPoint and Excel.
• Coordinates with the administrative support team across the corporation on meetings and events.
• Prepares and manages weekly department reports and other financial reports.
• Screens incoming calls, email and correspondence and responds independently when possible.
• Arranges detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Prepares expense reports and reimbursements.
• Maintains confidentiality of all business, personnel, and research matters.
• Produces correspondence and presentations.  Proofread copy for spelling, grammar, and layout, making appropriate changes.  Responsible for accuracy and clarity of final product.
• Deals with a diverse group of important external callers, including media, visitors, and internal contacts.
• Plans for and coordinates meeting, office and IS requirements for visitors, including customers, VIPs and executives.
• Handles confidential and non-routine information.
• Interacts with all levels of the organization in a friendly and respectful manner.

Basic Required Qualifications:

• Minimum of 6 years related work experience, including a minimum of 5 years of experience supporting senior leadership.
• Ability to obtain a DoD Secret Security Clearance
• Str