Administrative Assistant 3

Job Description

Join our team of exceptional faculty and staff!

Thank you for your interest in Louisiana Tech University. Louisiana Tech University is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a culture where people of all backgrounds, identities, and perspectives can feel secure and welcome.

Position: Administrative Assistant 3
Department: School of Human Ecology
Location: Ruston, LA
Job Type: Classified, Full-time
Hourly Rate: $13.77 Hourly
Closing Date: August 17, 2025

APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE.

*The State of Louisiana only accepts online applications. Resumes WILL NOT be accepted in lieu of a completed application. A resume upload will NOT populate your information into your application. Work history information left off your electronic application or only included in an attached resume will not be taken into consideration during the evaluation of your qualifications for the advertised vacancy.

*Additionally, it is essential to emphasize that when submitting your application, it is highly recommended to provide comprehensive answers to the supplemental questions and any other necessary information. Neglecting to do so may lead to your application being considered lacking in the required competencies.


QUALIFICATION REQUIREMENTS:

MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

FUNCTION OF WORK:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

EXAMPLES OF WORK:

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

SECRETARIAL
Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

COMPETENCIES:

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Selected Preferred Competencies:

• Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

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