DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 3

Job Location:

Division of Employment and Rehabilitation Services (DERS)
Rehabilitation Services Administration (RSA)
1789 West Jefferson Street, Phoenix, Arizona 85007
www.azdes.gov

Posting Details:

Salary: $15.3408 - $21.5021/ hourly ($31,908.86 - $44,724.36 annually) 

Grade: 17

Closing Date: Open until sufficient resumes are received  

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES, please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.

DES is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with the Rehabilitation Services Administration (RSA). This position is responsible for providing up-to-date information relating to all administrative duties within the Administration. The position will enter requisitions into Procure AZ for supplies and services, track and troubleshoot issues with purchasing and receivers, and schedule meetings, take notes, and distribute as appropriate. This position will complete travel requests, submit paperwork, identify issues, and research rules as needed to discuss with a supervisor as appropriate and take action. This position will prepare documentation and/or contact appropriate staff for assistance or information; review and edit written documentation; prepare letters, personal actions, and memos. This position will assist with onboarding paperwork for new staff.

This position may be available for remote work within Arizona (2 days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Assigns and monitors all requests for information and actions
• Sends reminders to staff and documents all responses; distributes assignments to staff
• Edits and proofreads correspondence for proper format, grammar, punctuation, and spelling.
• Responsible for tracking personnel-related documentation.
• Assists the DERS RSA regarding personnel rules and regulations.
• Assists with updating YES profiles and ensuring HRIS information is accurate for DERS RSA staff.
• Schedules and maintains calendar appointments for Administrator and Administrator direct reports.
• Schedules and hosts meetings for Administration staff conference calls and/or web meetings.
• Maintains conference rooms. Maintains shared drive. Attends mail and print meetings.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of Federal and State laws and regulations applicable to programs of responsibility
• Knowledge of Personnel and management principles.
• Knowledge of Budget, fiscal, and procurement practices.
• Skills in written and oral communication
• Must be proficient in MS Office suites and Google products
• Ability to work on multiple assignments simultaneously
• Ability to establish and maintain effective working relationships with staff, state and federal officials, and members of the public

Pre-Employment Requirements:

• Successfully pass background and reference checks; employment is contingent upon completion of th