Administrative Assistant 1

Posting number: N-2026-56658

Department: Department of Transportation

Division: TR Mtr Vhcls

Job classification: Administrative Assistant 1

Posting type: NCS External

Categories: Administration, Transportation, Customer Service, Office and Administrative Support

Summary

NOTE: This posting will close on AUGUST 23, 2026 or after a total of 50 applications are received, whichever occurs first. 

Are you looking for a role where your organizational skills can strengthen essential statewide programs? Advance your career as an Administrative Assistant 1 with the Vehicle Inspection Division at the Pennsylvania Department of Transportation (PennDOT) and support major regulatory and operational activities.

Examples of duties

This position supports the Vehicle Inspection Division, Field Operations Section, including hearings, suspensions, and quality assurance activities. You will help ensure accurate records, smooth workflow, and clear communication across the unit. As an Administrative Assistant 1, you will perform the following duties:

• Audit Support: Assist clerical staff by reviewing audit materials and reports from auditors and law enforcement
• Record Management: Prepare agendas, maintain records, and edit correspondence for staff
• Document Updates: Help draft and update manuals, guides, and reference documents used by the section
• Procedure Review: Analyze and revise proposed procedures and consult with legal staff on needed changes
• Communication Duties: Provide information to agencies, officers, auditors, station owners, and inspectors
• Board Support: Perform minute-taking and other administrative tasks for advisory board meetings

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position. 
• Salary: In some cases, the starting salary may be non-negotiable. 
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generat