Administrative Analyst Senior

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$68,375.73 - $102,564.31 Annual

Department:

Department of Community Services (DCS)

Job Type:

Regular Non-Represented

Exemption Status:

United States of America (Exempt)

Closing Date (Open Until Filled if No Date Specified):

March 02, 2025

The Opportunity:

*only apply for this position once*

OVERVIEW:

The Multnomah County Department of Community Services (DCS) is looking for an Administrative Analyst Senior to support our Director and Deputy Director.

As an Administrative Analyst Senior, you will serve as a partner to the Director and Deputy Director by providing senior level, confidential administrative support. You will use your expertise in scheduling and planning to arrange for these executive managers to meet with community partners, stakeholders, county commissioners, division directors and others. You will be the lead on projects and presentations of varying size and complexity. You will also act as the board of county commissioners liaison for DCS. You will use your excellent organizational skills to coordinate board meeting logistics, including agendas, minutes, presentations and other documents as well as any guest speakers. You will act as facilities lead for our campus. You will need to be financially responsible as you will buy supplies and office equipment. 

You will provide program management support to the Department’s Equity Committee and Organizational and Culture Change Manager to ensure integration of equity into the daily functions of the Department's services. You will use your experience with diversity, equity and inclusion practices and approaches as a leader in this work.  You will also provide program and project management support to department-wide initiatives, which include tracking assigned work, ensuring accountability for outcomes, and conducting and tracking evaluation and analysis of projects to ensure they achieve intended goals, making recommendations for improvement as needed. 

You will also coordinate and monitor the budget development process, including project managing and tracking program offers and ensuring alignment with DCS values and equity goals. You will be responsible for reviewing budget reports, analyzing data and providing recommendations on budget management for the director’s office.

Additionally, you will understand how to operate within a nuanced political environment, exercising your good judgment to independently make decisions on the Director's behalf, as appropriate. You will often serve as the first point of contact for community members, media representatives and elected officials who wish to speak with the Director and/or Deputy Director. Using your superior customer service skills, you will problem solve and craft effective communications on behalf of the Director and Deputy Director to respond to questions and concerns. 

Ideal characteristics needed for this position include: 

• Ability to advance equity within the workplace
• Ability to anticipate needs 
• Resourcefulness 
• Outstanding organizational skills 
• Political adeptness 
• Tech savvy 
• Good judgment and decision making skills 
• Discretion and confidentiality 
• Impeccable communication skills, both written and verbal 
• Attention to detail
• A sense of humor in this sometimes stressful environment is a plus 

Be the trusted representative of our Director and Deputy Director! Apply today!

Who Are We?
Our department’s mission is to preserve harmony between natural and built environments, keep people and pets safe, and ensure every voice is heard through a diverse group of programs including transportation, land use planning, animal services, elections, and budget and operations support. This department is an incredibly diverse department and your role will be too. 

What We Can Offer You:
DCS comprises unique and essential government services, including Elections, Land Use Planning, Animal Services and Transportation.

The common mission of these diverse lines of business is articulated in this very simple statement: Inclusive community. Accessible services. So, with us, you will be challenged, you will be encouraged to excel, you will be given the opportunity to build a rewarding career. You will become a part of a strong organization dedicated to providing outstanding services to the community.

At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We s