Administrative Analyst, Research

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst, Research. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $67,572 per year, commensurate with qualifications and experience.

Classification

Administrative Analyst/Specialist - Non-Exempt

Compensation Notice

This position is offered under the CSU classification and salary structure in effect at the time of posting. Please note that the compensation system for this classification will transition to a step-based structure following implementation effective October 1, 2025. Employees in this classification will move to the step system after hire, in accordance with CSU guidelines. The CSU Classification Step Range for this position is $57,588 - $83,904 per year.

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Analyst, Research to serve as the primary administrative support for the Office of Research and the Assistant Vice Chancellor for Research in providing administrative and analytical support with duties covering operational, policy and program research, analysis, reporting and evaluation of programs relating to Research, Scholarship and Creative Activities (RSCA). This position is responsible for communications with CSU campuses and research consortia, maintaining the Office of Research website, and providing general office support.

The incumbent provides primary support in managing the department’s budget and finances, including budget reconciliations, forecasting, processing fund transfers and invoice payments, handling travel reimbursements, and coordinating logistics for on-site events. The incumbent also provides primary administrative analyst support for the CSU systemwide research consortia, including coordination of annual reports and strategic plans, and administering systemwide Research, Scholarship, and Creative Activities (RSCA) funds on behalf of the Division of Academic Affairs.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Assistant Vice Chancellor for Research, the Administrative Analyst, Research will perform duties as outlined below:

Administrative Operations:

-Responsible for the administrative operations of Research and direct support to the Assistant Vice Chancellor for Research. Manage scheduling for the department, coordinate meetings, and assure compliance with all CSU CO policies and procedures.

-Provide department staff guidance on policy and procedures related to finance, budget, and operational issues.

-Support department needs related to external communications, meetings, committees, travel, supplies, and publication.

-Monitor Research initiative/project progress, maintain tracking system for milestones and deadlines for reports to ensure timely submission and completion.

-Schedule and process travel arrangements for Research; prepare and submit travel reimbursements and advance travel authorizations.

-Assist AVC, senior leadership, with the preparation of personnel documents (recruitments, separations), review them for accuracy and compliance with CO processes and procedures.

-Provide general office support; maintain AVC’s calendar, schedule meeting series, monitor and order supplies; produce reconciliation of the procurement card; function as departmental timekeeper; maintain/update databases, listservs, and external contact lists; manage technology assets; provide direction to student or temporary support staff as appropriate.

-Maintain a repository of reports submitted to external agencies and repository of external grants by CO Divisions.

Budget Management and Event Coordination:

-Manage the department's budget and finances in collaboration with the AVC and Director of Research Operations, including the preparation of the annual budge