Admin Assistant-Receptionist

Description

Valiant Residential - We are bold and resolute in our dedication to providing the best in next-generation property management. As a company founded by former property owners and asset managers, we are uniquely attuned to the needs of property owners and residents. We have invested more than 36 years in developing a premier platform for the clients we serve. Whether starting from the acquisition stage or transitioning into a management change through the investment lifecycle, we have a strong track record of delivering long-term returns to our clients. 

We are seeking an Administrative Assistant/Receptionist who will be responsible for performing a wide range of administrative and office support activities for the corporate office. The administrative assistant is responsible for receiving and directing visitors, vendors, clients, and residents to appropriate locations and parties. Notifies personnel of visitor arrival. May operate a single or multiple position telephone switchboard.

Requirements

The essential functions include, but are not limited to the following:

• Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner
• Greeting guests, applicants, and visitors and directing them to appropriate employee
• Performing related clerical work such as typing, filing, and sorting mail distribution
• Using applicable software programs to create inventories, letters, and other business-related documents
• Preparing shipping labels and ordering FedEx and UPS pickups and deliveries
• Reserving and ensuring conference rooms and office are organized and tidy
• May coordinate travel arrangements and process firm bills for approval/payment
• Providing administrative support when needed to regionals supervisors.
• May coordinate businesses lunches and other related duties
• Enter in the company accounting system the invoices for properties and corporate office
• Fill out new credit applications for new properties and vendors
• Run reports in Yardi system as needed
• Performing other duties as assigned

Skills:

• Proficiency in Microsoft Office (Word/Excel/Outlook)
• Professional attitude and appearance
• Solid written and communication skills
• Excellent organizational skills
• Customer service attitude

Working Hours:

• Must be available from 8:30 a.m. to 5:30 p.m. (with 1 hour lunch)