Admin Assistant III - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:

SCA

Job Qualifications:

Skills:

Calendar Management, Communication, Customer Service, Microsoft Office, Office Administration

Certifications:

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

 

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

• The AA is expected to work largely independently while relying on fellow AAs, MSAs, the GTM, and their senior managers for guidance

• The bulk of the responsibilities are administratively transactional and the AA will be asked to be proactive, resourceful, and a positive individual that is able to represent their primary department to visitors of all levels of seniority

• No travel is required for this position

• The AA should be able to perform back-up duties for other offices within the work unit to ensure administrative support coverage

• The AA should be able to perform basic functions across multiple Sponsor systems to include: Outlook, MS Office, MS Excel and the Sponsor Access Request System

• The AA will be asked to understand basic use of the Sponsor's Internal Communication Tool, Sponsor Expense System, and the Sponsor's Travel planning databases

• The customer is willing to support training through Sponsor programs and the company providing ongoing job training to meet core competencies

• Prior sponsor experience is preferred but not required if the right candidate is able/willing to learn quickly

• The AA will be asked to initiate and monitor check-in/out procedures for personnel, including submitting new user accounts and access requests on a regular basis and will send status reports of the actions to management groups within the office

• These typically consist of 3-6 personnel per month and will include updates to phone cards and email aliases

• The AA will also be responsible for opening/closing conference rooms each day and could be asked to act as the Vault Custodian

• The AA will be responsible for greeting and escorting visitors and guests along with coordinating VIP access parking and compound access

• The AA will also coordinate visitor access by passing needed security clearance information

• The AA will also act as the backup timekeeper for the department and may serve as a backup to other departments as well

• The AA will manage or assist in managing the administrative workflow and day-to day activities of a work unit

• They will maintain a schedule of appointments, monitor email, and telephones for the Chief and other officers in the department

• The AA will lead the day-to-day administrative activities in the department and may be asked to surge or fill in where necessary to other departments within the Mission Center

• The AA should be able to perform basic IT skills, specifically updating and monitoring spreadsheets and other records in MS Office applications, to include Excel and Word

• The AA will also assist in preparing books for interview panels by compiling and organizing the books as directed by department management

• The AA will maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion for the Chief and other senior staff within the office

• The AA will maintain the calendar of 1-3 senior managers on a day to day basis

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience

• Core hours are expected to be at minimum of 0900-1500 with flexibility around those times for arrival/departure

• Candidate must be able to operate in a team environment as well as successfully work on their own

• This position is on customer site

GDIT IS YOUR P