Admin and Operations Coordinator - 61078819

Posting number: 190078

Department: Commission on Higher Education

Job classification: Administrative Coordinator I

Posting type: Open

Categories: Administration

Summary

Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply!  This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.  

The Administrative Coordinator provides administrative, technical, and professional support to the Office of Fiscal Affairs and Operations. Under direction of the Operations Manager. The employee will use their own discretion and creativity to perform the functions of this position. The employee will be responsible for assisting division staff in various functions in an administrative capacity. Duties include, but are not limited to, preparation and support of regular and special called meetings of the Committee on Finance and Administration, tracking provisos and submission deadlines of reports that come out of the Office of Fiscal Affairs and Operations (OFAO) and updating the Executive Assistant to the President and Executive Director of when items have been completed. Perform general administrative duties. 

• Manage the preparation of agendas, materials, records, and minutes; dissemination of information; and arrangements including scheduling details for the Committee on Finance and Administration (CFA) meetings.  
• Track provisos documented on the Office's Central Calendar to ensure requirements are met on or before deadlines.
• Collect documents from institutions of higher learning for proviso reports due to the General Assembly and for posting on the CHE website.
• Maintain and order universal office supplies needed by agency staff. Serve as primary staff to place procurement orders for the OFAO.
• Assist OFAO office staff with administrative needs.
• Perform other duties as assigned.

Examples of duties

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
  

Additional Requirements:

• Knowledge of the principles, policies, and practices of office management. 
• Ability to learn and understand relevant laws, regulations, policies, and organizational functions. 
• Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. 
• Ability to effectively communicate, both orally and written. Ability to provide internal and external customer service. 
• Ability to exercise judgment, discretion, and confidentiality in interpreting and applying policies and procedures.
• Working knowledge of Microsoft Office Suite. 

Supplemental information

The South Carolina Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.