Admin and Accounting Assistant

Description

SUMMARY

Primary job responsibilities include, but are not limited to, the timely completion of accounting related data entry tasks such as: packing slips entry, daily cash/bank rec updates, daily credit card entry, other accounting data entry as assigned. Secondary job responsibilities include, but are not limited to, backup position for front desk reception tasks such as: phones, mail sorting, breakroom and mail room organization and cleaning, travel administration, and other related administrative duties as requested. This is a full-time office-based position. Remote work is not available for this position at this time.

PRIMARY RESPONSIBILITIES and SECONDARY RESPONSIBILITIES

• PRIMARY DUTIES
• Accounting Assistance for Powersports Line of Business
• Data entry for invoice matching for parts packing slips.
• Data entry and bank transaction matching to accounting system for daily bank reconciliation.
• Data entry and bank transaction matching to accounting system for daily credit card reconciliation.
• Invoice entry for “regular” AP – note this task will not be added until the first three tasks are fully mastered.
• Timesheet entry for bi-weekly payroll 
• This position reviews and identifies discrepancies and works with managers to resolve and post corrections or troubleshoot / input missing data as appropriate.  
• Assistance with monitoring Powersports accounting email.
• Other powersports accounting tasks as requested.
• Other CVRF accounting duties and special projects or tasks, as assigned, requested for CVRF (if time permits)
• SECONDARY DUTIES – these tasks are generally applicable when the primary reception is out of office – however, be aware that this position will physically sit at the front desk to ensure daily coverage during lunch hours and break times
• Crosstrain to cover reception / front desk duties to include phones, mail, scanning, equipment usage (copier, scanner, mail and postage, etc.), supplies ordering, travel booking and associated reconciliations, as requested
• Ensure that the breakroom, conference room, and mail room are kept tidy and organized.
• Assist the executives with special projects, board support, and other administrative tasks
• Other duties as assigned.

Requirements

KNOWLEDGE & SKILL REQUIREMENTS

Ability to represent the company in a professional manner, both verbally and in writing. Must be willing to learn new tasks. Must have a high level of attention to detail and a high regard for accuracy. Must be able to work in a team setting, be highly organized, and be able to prioritize multiple tasks to meet deadlines. Primary duties are particularly time sensitive for downstream work to be completed. Overtime work is rare, but occasionally required. The ideal candidate will have some knowledge and/or experience working in an accounting department (basic understanding of accounts payable, accounts receivable, or account reconciliation will be highly beneficial). Some prior exposure to accounting software systems will be highly beneficial. Prior experience with Microsoft Excel will be critical. Prior experience with Microsoft Word, PowerPoint, and other software is a bonus. 

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to lift and move more than 25 lbs. The employee is required to stand; walk, stoop, kneel and crouch.

WORK ENVIRONMENT

This position is performed in an office setting with exposure to computer screens and florescent lighting. It requires the regular use of a computer, keyboard, mouse, and multi-line telephone system. The noise level in the work environment is usually moderate.