Executive Assistant

LLYC is a global Corporate Affairs and Marketing firm, which works as a partner to its clients in terms of creativity, influence and innovation, with the aim of growing and protecting the value of their businesses, turning every day into an opportunity to nurture their brands.

We are seeking a highly skilled and adaptable Executive Assistant to the Chairman to provide high-level administrative support in a dynamic and fast-paced environment. This role requires an individual who is agile, thrives in change, and maintains a structured, organized approach to complex tasks. The ideal candidate is resilient, resourceful, and experienced in managing executive calendars and priorities with precision. Additionally, this role will support the Chairman requiring a keen ability to navigate multiple priorities and stakeholders.

Essential Duties and Responsibilities:

• Calendar & Schedule Management: Proactively manage the Chairman’s complex calendar, scheduling meetings, travel, and appointments while anticipating and resolving conflicts.
• Strategic Coordination: Act as a liaison between the Chairman and internal/external stakeholders, managing key relationships and ensuring priorities are effectively executed.
• Confidential & Time-Sensitive Matters: Handle sensitive information with discretion and professionalism, ensuring confidentiality at all times.
• Meeting & Document Preparation: Prepare reports, presentations, agendas, and follow-up materials for meetings related to both the Chairman’s direct responsibilities and his broader business interests.
• Travel Management: Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and contingency planning
• Project & Initiative Support: Assist with special projects across the Chairman’s responsibilities, ensuring execution aligns with strategic objectives.
• Operational Organization: Maintain structured systems for documents, files, and communications to optimize efficiency.

Qualifications & Skills:

• Proven experience as an Executive Assistant supporting C-suite executives, preferably in a fast-moving, high-demand environment
• Exceptional organizational skills with the ability to multitask and prioritize effectively
• Comfortable with change and able to adapt quickly to shifting priorities and business needs
• Strong calendar management expertise, with experience handling complex scheduling for senior executives
• Resilient and composed under pressure, able to maintain focus in high-stakes situations
• High level of professionalism and discretion in handling confidential information
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, and Slides)
  
  

This role is ideal for a highly organized professional who enjoys working in a fast-paced, multi-business environment and provides seamless executive support.