Senior Division Administrator (Remote)

Job Description Summary

Under limited supervision, uses extensive knowledge and skills obtained through education and experience to monitor, track and produce tools for branches to improve productivity and operating efficiency. The Senior Division Administrator will represent the division as both a project manager and project team member in multiple projects that have a significant impact on future growth. The Senior Division Administrator will work independently on difficult assignments broad in nature and that require originality. Maintains extensive contact with internal customers, Financial Advisors, subject matter experts, Senior Management as well as external clients and vendors.

Job Description

Responsibilities:

• Assist the Division Administrative Manager in creating and implementing strategies and programs across the Division.  

• Execute strategies through effective partnerships with FAs, Operations/Administrative Managers, Branch Managers and Complex Managers.  

• Lead and manage branch facility projects such as new office openings, relocations and renovations.  

• Advises branch management in compliance and regulatory management, proactively mitigates risks, identifies areas of concerns and handles day to day issues as they arise within Division.  

• Create space plans, monitor and manage budgets, meet deadlines and communicate up stream.  

• Partners with the Transitions Department to coordinate transitions for new Financial Advisors and their respective teams.  

• Participate in training calls, collect and review new hire paperwork, and travel to branches to support the onboarding process.  

• Review, monitor and report on monthly and quarterly financial statements for all of the branch office locations in the division.  

• Perform month end profit and loss analysis and provides to Division Director and Division Administrative Manager.  

• Prepare management reports. Analyze and reconcile G/L accounts to ensure the integrity of the information and resolve discrepancies.  

• Review, monitor, and follow up with branches on Monthly Supervisory and Compliance Reports and escalates trends.  

• Handle administrative approvals within the Division, including collecting documentation for exception purposes, and entering routine approvals via the online system.  

• Conduct complex research and investigation of branch matters, and may prepare analyses of the data.  

• Approve Division expense reports.  

• Complete Pro Forma for new branch openings and for Raymond James Advisor Select internal considerations.  

• Research errors hitting the branch P&L’s.  

• Approve group names and DVP accounts for the division.  

• Partner with compliance and supervision to promote a culture of compliance throughout the Division.  

• Approve Letters of Authorization, as required.  

• Review branch occupancy reports to ensure accuracy.  

• May function as Rep in Charge for branch management as appropriate.  

• Perform other duties and responsibilities, as assigned. 

Knowledge of:

• Financial industry.  

• Basic business administration principl