Administrative Assistant III

About Working at Commerce 

Building a career here is more than just steps on a ladder. It’s about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are taken care of. And our commitment doesn’t stop there. Our culture is about our people, the ones in our communities and the ones that work with us.  

Here, you’ll find opportunities to grow and learn, to connect with others, and build relationships with the people around you. You’ll have the space and resources to grow into the best version of yourself. Because our number one investment is you.

Creating an award-winning culture doesn't come easy. And after 160 years, we know Commerce Bank is only at its best when our people are. If this sounds interesting to you, keep reading and let’s talk. 

Compensation Range

Hourly: $25.50 - $31.50 (Amount based on relevant experience, skills, and competencies.)

About This Job

Like to jump in and make things happen?  Then a job as an Administrative Assistant might be perfect for you.  You’ll be a trusted support system that helps management make things happen.  If this sounds like you, we’d love to talk.

Essential Functions

• Compose correspondence of a highly confidential and complex nature; use a high level of tact and integrity due to frequent senior-level contacts; exercise considerable independent judgment

• Prepare pre-call agendas for meetings including presentations and compilation of necessary information

• Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support multiple individuals at a senior, executive level

• Keep organized department records and ensure departmental efficiencies

• Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.

• Create, maintain, and edit documents, spreadsheets, files, and presentations

• Schedule appointments and make travel arrangements for multiple leaders

• Manage calendars for multiple executives

• Create expense reports for multiple executives

• Regular communication with team members

• Coordinate activities and complete special projects

• Perform administrative duties including greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies, coordinating with facilities manager

• Perform other duties as assigned

Knowledge Skills & Abilities Required

• Strong knowledge of standard office management equipment, systems and procedures

• Strong informal leadership skills

• Exercise independent judgment and take action under minimal supervision

• Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities

• Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills

• Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values

• Intermediate level proficiency with Microsoft Word, Excel and Outlook

Education & Experience

• High school diploma or equivalent combination of education and experience required, Associate’s degree preferred

• 4+ years related experience in an office environment required

• 2+ years work experience in a financial institution highly preferred

***For individuals applying, assigned and/or hired to work in areas with pay transparency requirements, Commerce is required by law to include a reasonable estimate of the compensation range for some roles.  This compensation range is for the Administrative Assistant III job and contemplates a wide range of factors that are considered in making compensation decisions, including but not limited to location, skill sets, education, relevant experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable differentials (geographic, bilingual, or shift) that could be associated with the position or where it is filled. At Commerce, compensation decisions are dependent on the facts and circumstances of each situation. A reasonable estimate of the current base pay is $25.50 to $31.50 per hour.