HDVCH Emergency Department Administrative Secretary

Job Summary

We are looking for our next amazing team member to join our dynamic Emergency Department team at Corewell Health as an Administrative Secretary where attention to detail and self-motivation are key! As the Administrative Secretary you will play a crucial role in supporting our leadership and ensuring smooth office operations. As the go-to person for managing payroll for 150 dedicated staff members, your attention to detail will be crucial in verifying timecards and maintaining accuracy. Beyond payroll, you will assist with various office needs including ordering and organizing, assisting with departmental initiatives, setting up meetings and taking minutes, and many other tasks as they arise. If you're an upbeat, self-directed individual with a strong eye for detail and expertise in Microsoft Excel, spreadsheets, and tables, we would love to hear from you! This is your opportunity to take ownership of this vital position and make an impact!

Essential Functions

• Provides administrative support for a Managerial level position through the appropriate use of software/other tools and performs and coordinates a variety of projects.

• Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.

• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.

• Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.

• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.

• Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as needed.

• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.

• Maintains accountability for completion of assigned projects.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv.

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance.

• Traditional and Roth retirement options with service contribution and match savings.

Qualifications

Required

• Associate's degree or equivalent office administration or secretarial science

• 2 years of relevant experience in Secretarial or administrative support, clerical, project management, public education, or program planning and implementation

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

Primary Location

SITE - Helen Devos Childrens Hospital - 100 Michigan St - Grand Rapids

Department Name

Emergency Department - HDVCH

Employment Type

Part time

Shift

Day (United States of America)

Weekly Scheduled Hours

20

Hours of Work

Variable

Days Worked

Variable

Weekend Frequency

N/A

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who req