Project Coordinator, IMC

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

The recently formed Integrated Marketing Communications (IMC) team functions like a best-in-class internal agency at Mattel. IMC is dedicated to a simple but ambitious vision: crafting the best marketing and advertising in the world. Its mission is to create audience-first, idea-led, omnichannel, globally aligned campaigns.

Job Description

The Opportunity: 

The Integrated Marketing Communications (IMC) team is looking for a Coordinator, Project Management to support the development and execution of creative marketing projects across brands and channels. This entry-level position is ideal for someone who is highly organized, detail-oriented, and eager to grow their career in project management.

The role supports a high-volume, fast-paced internal agency environment. The Coordinator will partner closely with Project Managers and cross-functional teams to assist with project tracking, scheduling, asset coordination, and trafficking. 

What Your Impact Will Be: 

• Cross-functional communication and follow-up
• Detail-oriented organization and multitasking
• Scheduling and asset coordination
• Social trafficking

CORE RESPONSIBILITIES:

• Support the setup of projects in Adobe Workfront (or similar project management software) and organization of shared folders and project documentation
• Assist in trafficking finance estimates, project documentation, and setup tasks related to budget
• Support documentation of project status updates, timelines, and delivery schedules
• Coordinate internal meetings, scheduling internal reviews, and agenda alignment.
• Manage file delivery with completing traffic sheets and managing uploads to the Digital Asset Management (DAM) system.
• Manage brand category inboxes with requests for creative reviews and new projects.
• Provide general administrative support to the Project Management team as needed
• Support the Social workstream with trafficking

Qualifications

What We’re Looking For:

• 0–3 years of experience in marketing, creative services, communications, or project coordination (internships included)
• Strong interest in building a career in project management or operations
• Familiarity with project management tools (e.g., Workfront, Asana, Airtable) a plus
• Detail-oriented with strong organizational and time management skills
• Excellent communication skills and a collaborative mindset
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe Acrobat; familiarity with Adobe Creative Cloud is a plus
• Willingness to learn and work in a fast-paced, evolving environment

WHAT YOU’LL BRING TO THE TEAM:

• A proactive, can-do attitude with a strong desire to learn
• Ability to work independently but also thrive as part of a team
• Comfort juggling multiple tasks and staying organized under pressure
• Curiosity, initiative, and the ability to adapt quickly
• A passion for great creative work and operational excellence

 
The annual base salary range for this position is between $74,000 and $93,600.
**This range is indicative of projected hiring range, however annual base salary will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Bein