Jobs and Careers

Project Mgr and Communications Asst to MD TA (E5900)

Piscataway, United Statesfull_timeVerifiedPosted 28 Mar 2025

About the role

Project Mgr and Communications Asst to MD TA (E5900) - 250094: KNW-B50

Description

Job Summary
The Project Manager and Communications Assistant to the Managing Director of Technical Activities (MDTA) will provide high-level support in a fast-paced and dynamic environment, working closely with Society EDs, support staff, and cross-cutting efforts in TA such as Future Directions, Volunteer Engagement, and Strategic Programs. This role involves a blend of project management, data analysis, writing and editing, research, and high-level administrative and relationship support functions. Responsibilities include coordinating special projects, compiling and synthesizing data/information, and completing complex reports and analyses. The Special Assistant will work independently or with TA leadership and amplify the efforts and communications of the TA.

Key Responsibilities

Project Management and Administration:
Possess advanced organizational skills and the ability to manage complex projects and high-stakes situations.
Serve as a bridge between TA and the rest of the organization, ensuring smooth operations and strategic alignment.
Report Compilation and Analysis:
Gather, compile, and analyze data and information to produce complex reports that inform decision-making. Convert complex reports into plain English for broad dissemination.
Utilize Microsoft Excel and other tools to analyze data, generate reports, and provide insights to inform decision-making.
Prepare visualizations and presentations of data findings.
Research:
Conduct research to support the TA's initiatives, providing data-driven insights and recommendations.
Stay updated on industry trends and best practices to provide relevant information and recommendations.
Prepare research reports and summaries.
Social Media Management:
Assist in creating, monitoring, amplifying, and managing TA’s social media presence to enhance engagement and communication with the IEEE community and the general public.
Develop text and video content for social media posts.
Monitor social media engagement and respond to comments.
Amplify posts by societies, councils, and programs within TA.
Analyze social media metrics to assess performance and drive for enhancements.
Communications:
Compile and draft success stories, reports, social media posts, and press releases on impactful programs across TA
Explore different venues/fora for promoting TA and its efforts
Presentation Development:
Create and prepare presentations and talks for meetings, conferences, and other events to effectively communicate MDTA’s vision and objectives.
Create presentations using both Microsoft 365 and Google Suites.
Gather and incorporate feedback to improve presentations.
Coordinate with team members to gather necessary content.
Project Management:
Manage internal and external special projects
Develop project plans and timelines, monitor progress, and adjust as needed to meet deadlines.
Manage other special projects from the MDTA as requested.
Writing and Editing:
Draft and edit reports, correspondence, and other documents as needed.
Craft and refine documents, reports, and communications for clarity and impact.
Prepare materials on various matters for key internal or external audiences.
Review drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
Tracking and Reporting:
Monitor the progress of various initiatives and projects, preparing status reports and ensuring milestones are met.
Track project timelines and deliverables.
Communicate progress updates to stakeholders.
Identify and address any issues or delays.
Attend TA leadership meetings (including TA6 and Strategic team) and other meetings to take thorough notes of pro