Office Manager

Company Information: Equify Financial is a privately-owned, independent specialty finance company based in Fort Worth, Texas. We tailor and personalize our services for each client to build a strong relationship and a strong future for their business. We are an independent, collateral-based lender that can service customers at every financial stage of their business. With over 180 years of combined experience in the equipment finance industry, we can provide an extensive amount of knowledge and an in-depth understanding of our customers’ financial circumstances. We help our clients identify areas of growth and find creative solutions that bring more capital to their businesses. 

 

LinkedIn: https://www.linkedin.com/company/equifyfinancialllc/ 

Website: www.equifyfinancial.com 

 

Position Summary: Our team is seeking an organized, proactive, and resourceful Office Manager to maintain a hospitable, efficient office environment and provide high-level administrative support across all levels of the organization. In this role, you will oversee office operations; coordinate conference room scheduling; manage vendors, supplies, and workplace processes; and handle calendar management, meeting coordination, and other executive support tasks as needed. The ideal candidate is detail-oriented, service-driven, and able to balance multiple priorities with professionalism, discretion, and sound judgment. Proficiency in Microsoft Office tools, including Outlook, Excel, PowerPoint, and Teams, is required.

 

Key Roles / Responsibilities:

• Manage day-to-day office operations, including but not limited to conference room scheduling, office supply inventory, break area inventory, facility requests, and serving as the initial point of contact for all visitors and guests.
• Coordinate with property management on facility-related matters, including submitting and tracking work orders through the Impak system, supporting vendor coordination, and overseeing routine facility upkeep.
• Document, uphold, and improve processes and procedures related to procurement, inventory management, badge creation, parking and security access, vendor coordination, and other recurring office tasks.
• Provide executive support, including calendar management, scheduling meetings, coordinating appointments, preparing materials, data entry, Concur expense report preparation, invoice processing, billing coordination, and assisting with follow-up on action items as needed.
• Answer and forward telephone calls, respond to general inquiries, and serve as a point of contact for internal and external stakeholders.
• Greet and direct visitors, ensuring a professional and welcoming office experience.
• Receive, distribute, and manage incoming and outgoing mail, deliveries, and correspondence.
• Coordinate company meals, meetings, and events by ordering, receiving, setting up, and supporting logistics as appropriate.
• Assist with project management tasks, tracking timelines, deliverables, and follow-ups.
• Maintain confidentiality, use discretion in handling sensitive information, and exercise independent judgment in supporting office and executive needs.
• Assist with special projects and perform other administrative duties as assigned to support the smooth operation of the executive office and business activities.

 

 

 

Required and Preferred Education, Experience, and Qualifications:  

• Minimum of three (3) years of experience in office administration, executive support, office management, or a similar administrative role.
• High school graduate or equivalent, required.
• Bachelor's degree in business, finance, or another related field is preferred.
• Demonstrated proficiency in Microsoft Office tools, including Outlook, Excel, PowerPoint, and Teams.
• Experience with Concur or comparable expense reporting platforms is preferred.
• Strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities and maintain confidentiality at all times.
• Bilingual candidates with proficiency in English and Spanish are encouraged to apply.

 

Working Conditions:  

• Prolonged periods sitting at a desk and working on a computer. 

• Must be able to lift 15 pounds at times. 

• Positions self to install equipment, including under desks. 

• Moves throughout the building to access files. 

• Must be able to co