Senior Executive Assistant, High Point Medical Center

Job Summary: 

Provides administrative support to the Chief Operating Officer. Exercises excellent problem solving and judgment skills in a fast paced environment. Utilizes professional concepts and hospital objectives to resolve complex issues in a creative and effective manner utilizing in-depth knowledge of hospital operations, policies, and procedures. Maintains details of a highly confidential nature. Maintains calendars, schedules appointments, provides clerical support, and coordinates travel plans. Coordinates and provides meeting minutes for various meetings including Finance and Audit Committees under the leadership of the COO. Maintains financial records for Administration, including the budget, expenses, and reconciliation of monthly reports. 

Education:

• High School Diploma or GED General Studies Required 
• Associates Business Administration or related field Preferred 

Experience

• 5+ years Executive Administrative Support Required 

Job Specific Duties 

General Office Coordination Oversees all aspects of general office coordination including but not limited to invoicing, copying, faxing, mailing, filing and maintaining office calendar to coordinate work flow and meetings. Monitors the work environment to ensure efficient operation and general functioning of administrative office to assure smooth work flow, including coverage during absences. 

Board Committee Support Arranges Finance, Audit and Investment Committee meetings. Collates agenda packets and sends to Committee members. Records minutes at each meeting and maintains electronic files. 

Customer Focus Works to assure prompt response and question resolution from Board of Trustees, Administrative Staff, Medical Staff, hospital staff, and visitors. Facilitates resolution of customer concerns (patient, hospital staff, and medical staff) by timely referral to appropriate individuals. 

Communication Facilitates communications (telephone calls, messages, etc.) to Chief Operatingl Officer efficiently, with appropriate processing to others as needed. 

Documentation Creates and modifies documents such as invoices, reports, memos, letters and financial statements using Microsoft Office and/or other presentation software. Maintains records for office of Chief Operating Officer to provide readily accessible and accurate information resources. 

Confidentiality Maintains confidentiality in all aspects of patient, visitor, staff and organizational information. Ensures confidentiality of written and verbal communications 

Meetings & Travel Makes necessary arrangements for meetings, special functions, and travel accurately and efficiently. Prepares all necessary materials for meetings and special events, as requested and disperses business materials to the appropriate recipients. Records minutes at each meeting and maintains electronic files. 

Scheduling Maintains calendars and schedules appointments for the Chief Operating Officer to ensure smooth work flow. Arranges and records Finance and Value Team meeting minutes. 

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.

Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.

This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitm