Executive Assistant

Executive Assistant

Avamere Living

25117 SW Parkway, Wilsonville, Oregon 97070

 

Essential Duties and Job Responsibilities

• Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
• Act as representative of leadership regarding internal and external relations and correspondences and screening communications.
• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
• Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
• Track internal and external contacts and maintain contact database.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Maintain confidentiality in all aspects of team and company information.
• Operate independently with minimal supervision.
• Provide back-up administrative support to other departments as necessary.
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
• Other duties as required.

 

Requirements and Qualifications

Education

• 5+ years of experience supporting administrative functions at the executive level

Experience

• Experience working in healthcare preferred
• Ability to thrive in a fast-paced environment and operate with a high sense of urgency
• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
• Ability to observe strict confidentiality in all aspects of services provided
• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
• Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds
• Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
• Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
• Proven ability to work independently
• Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
• Demonstrated ability to meet project deadlines
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Ability to consistently strive for excellence and exercise good judgment.
• Dependability, dedication, and independence
• Understanding of HIPAA and importance of privacy of patient data
• Ability to work well under pressure while maintaining a professional demeanor

 

Avamere Living is an Equal Opportunity Employer and participates in E-Verify.