Principal General Clerk II - Training

SHERIFF’S OFFICE OF WORCESTER COUNTY

POSITION DESCRIPTION[1]

POSITION:  Principal General Clerk II                                   BARGAINING UNIT: NEPBA 515

 JOB GRADE 17

I.    GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
    To provide complex clerical and administrative support in assisting a department head or supervisor to discharge the duties of the office.  Responsible for a variety of projects and activities requiring comprehensive knowledge of department's operations and familiarity with relevant laws, and the procedures, rules and regulations of the Sheriff’s Office; all other related work as required.  

II.    ESSENTIAL FUNCTIONS:(2) 
•    Assists department head with special projects and numerous administrative tasks; prepares and types a variety of reports, forms, records, memorandum, correspondence and other materials as required; performs data and word processing where appropriate.

•    May be directed to work on special assignments or projects such as: monitoring inmate telephone system, administering citizen-initiated petitions and maintaining the sex offender registry with respect to incarcerated inmates.  (Department tasks for special assignments are listed separately).

•    Operates computer, calculator, typewriter, telephone, and other standard office equipment.

•    Makes frequent contact with local, county, state and federal officials and agencies, Sheriff’s Office and other Jail and House of Correction employees, social workers and the general public, requiring patience, tact and discretion; may have regular contact with inmates.

•    Performs similar or related work as required or as situation dictates.

•    Has access to department oriented confidential information

[1] This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

[2] The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

III.    MINIMUM QUALIFICATIONS:
A.    Education and Experience:  High school graduation including or supplemented by courses in typing and secretarial sciences, associates degree desirable; five (5) years of experience in general clerical and secretarial work, with government experience preferred; or any equivalent combination of education and experience.
B.    Special Requirements:  Ability to become certified in cardiopulmonary resuscitation (CPR).  Willingness to complete special certification programs related to specific work functions, as required, such as in-service suicide prevention program.  Willingness to work in a correctional facility.
C.    Knowledge, Ability and Skill:
Knowledge.  Thorough knowledge of office practices, procedures, machines and  word processing.  Familiar