Jobs and Careers

Executive Assistant

United States, United Statesfull_timeVerifiedPosted 1 Jun 2026

💰 $172,300/yr($81,300/yr – $172,300/yr)

About the role

Job Summary:

Reporting directly to the Vice Chancellor, Office of Opportunity & Outreach, this position provides high-level executive administrative support to the Vice Chancellor, as well as providing auxiliary administrative support to the Chief of Staff, department Assistant and Associate Vice Chancellors and their respective units. This position provides high level executive assistance, and supplemental support for initiatives and special projects, including special events and planning. The incumbent serves as key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations where the VC’s input is required

Provides administrative leadership and professional expertise for units at the highest levels of administration at the University. Develop and administer systems for managing information, projects and communications throughout the unit, functions with a high degree of autonomy.

Please note: This position locates in San Francisco, Mission Bay. We offer a flexible/hybrid work model (onsite (3 times a week)

Salary Range: $81,300- $172,300

Department Summary:

As part of its mission to advance health worldwide, the University of California, San Francisco (UCSF) has long been committed to achieving optimal health for all patients, communities, and populations, while fostering an environment of excellence and belonging among its students, trainees, staff, and faculty.

The Office of Opportunity and Outreach serves as the campus leader in advancing and sustaining equal opportunity for every individual in all aspects of the UCSF mission through ongoing assessment, program development, and consensus building. We collaborate with the four professional schools, the Graduate Division, and the health system to build unity and connection across differences and nurture an environment in which all individuals can thrive. Our commitment to equal opportunity and non-discrimination is integral to fulfilling UCSF’s vision of delivering the highest standard of excellence in patient care, education, research, and community service.

The Vice Chancellor’s Office of Opportunity and Outreach includes oversight of Advancing Excellence in Faculty and Staff Recruitment and Leadership, the Center for Science Education and Outreach; Climate and Belonging; Community Engagement and Dialogue; Disability, Jewish Life, LGBTQ, Multicultural, and CARE Resource Centers; the Office for the Prevention of Harassment and Discrimination, and the direct administrative office of the Vice Chancellor. These centralized services enable system improvements that foster and enhance collaboration, improve our effectiveness, and serve as a cornerstone for innovation and the engagement of all.

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

Directs the daily administrative operations for the executive's office.

Executive Administrative Support of the Vice Chancellor (VC)

Ensures strong support and effectively represent her and the department with professionalism, confidentiality and the highest level of judgment.

Navigate confidentiality required for increased Attorney Client Privileged conversations of this executive with others across campus and health system.
Under general direction and using independent judgment must maintain, coordinate and update calendar and schedule of the Vice Chancellor
Work with the senior level support staff to other VC, Deans, and Chancellor offices to organize meetings, schedule reviews, attorney client privileged conversations, etc.
Serve as initial point of contact for the Vice Chancellor of the Office of Opportunity and Outreach, using independent judgment must troubleshoot calls and is required to field to the appropriate unit and/or stakeholder.
Assure accountability with Senior Management Group (SMG) related rules and timelines and completion of all required forms by designated deadlines including:
- AREC – Annual Report on Executive Compensation (Completes form with Vice Chancellor’s review and approval)
- Anticipated Outside Professional Activities (OPA)
Under general direction, schedule high level meetings including those involving the Chancellor and other key leaders, screen requests for appointments, obtain background materials in advance of all meetings and prep the vice chancellor, as needed and as permitted by Attorney Client