Executive Business Administrator

The Business Development & Ventures Team is looking for a dynamic, fun, and energetic Executive Business Administrator to provide stellar support for the 2 Vice Presidents and 1 General Manager. This position requires the ability to take on a variety of roles, work in a fast-paced and dynamic environment, and show exquisite attention to detail.  

This candidate should work well independently, is self-driven and collaborative. This position requires someone who is a systems thinker, has effective organization and communication skills, shows initiative, and the ability to handle multiple tasks simultaneously.   

The role is based in Redmond, WA  and requires 3 days per week in the office.

A fantastic opportunity awaits a highly organized, driven and collaborative professional. 

To be successful, a viable candidate should have demonstrated ability to: 

• Multiple fast paced and complex Executive Calendars
• Effectively manage a demanding workload under time constraints with a calm, confident and positive attitude 
• Be self-motivated, have effective communication and interpersonal skills, exercising sound judgment, tact, diplomacy, integrity and professionalism at all times 
• Possess an aptitude to work independently and be comfortable operating with ambiguity 
• Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions 
• Possess solid project-management and problem-solving skills 
• Prioritize among multiple projects with a positive attitude 
• Anticipate and remove administrative roadblocks 
• Achieve results with a high degree of accuracy and attention to detail 
• Develop collaborative relationships with others who have a diverse set of working styles and perspectives 
• Be an active member of the admin team, working on stretch goals, training and participating in all team meetings and all hands 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Calendar Management

• Provides strategic calendar management and time planning support for multiple Executive calendars
• Aligns calendar based on knowledge of managers’ preferences and operating styles (e.g., personal needs, allocation to business priorities).
• May attend meetings and/or ensure follow-up as needed.
• Manages ambiguous situations.

Cross-Functional Collaboration and Communication

• Continues to build and leverage network across organizations to enable their team and leader's work.
• Serves as a liaison between executives and teams.
• Communicates with external partners/audiences and third parties.

Discipline Growth and Development

• Actively seeks to mentors less experienced Business Support colleagues.
• Onboards and trains new Business Support staff.
• Develops and shares best practices and insights.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

• Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process.
• Lands onboarding activities  (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information.
• Lands and manages headcount management activities including transfers/departures, reporting, offboarding, and transactions within headcount management tools.

Event Coordination and Logistics

• Owns the coordination, logistics, and direction for events.
• Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). 
• Acts as a point of contact for events (e.g., changes).

Leadership

• Leads by example and serves as a role model