Program Coordinator-Lily Cafe

Description

Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment. 

STATUS: Non-exempt, full time (37.5 hours)

HOURLY RATE: $21.00 per hour

Summary:

It is the responsibility of the program coordinator to develop, implement and market innovative programming to Maplewood YMCA members and/or their caregivers consistent with the resource center model. Programs are focused on health and wellness, life-long learning, social/recreation and community service. Working closely with the YMCA liaison to develop a strong partnership, the program coordinator manages the day to day operations of the center while recruiting, coordinating and developing a strong volunteer base. 

DUTIES AND Responsibilities

1.0 Program operations

• Implements goals/objectives of service matrix as outlined by funders to ensure program compliance. 
• Manages meal program, purchases food/ supplies and maintains a clean/organized kitchen, closets and program space.
• Develops and distributes a monthly newsletter of programs, workshops and events by targeted deadline. 
• Models a kind, warm, enthusiastic attitude while working to develop a close-knit and connected community amongst older adult YMCA members and/or their caregivers. 
• Acts as a liaison between Lifespan and YMCA to request program space and submit newsletter for YMCA website. 
• Input program units and submits registration of members into Peerplace.
• Creatively advertises program offerings to all older adult members, provides reminder and wellness calls to members.
• Promotes and encourages participation in programs daily in-person and/or via Lily Café Facebook page.
• Provides supervision and training to the assistant program coordinator and volunteers. 
• Recruits volunteers and develops opportunities for meaningful involvement in the operations of the program.

2.0 Finance and Budget 

• Operates within budget specifications.
• Maintains oversight of inventory of program supplies and equipment by working in conjunction with the kitchen coordinator order/purchases supplies as needed.
• Submits contract requests into Docuware and promptly submits invoices to accounts payable staff 
• Maintains oversight of petty cash
• Collects/verifies member contributions for meals, activities and donations, makes banks deposits and enters funds into banking worksheet.

3.0 PERSONNEL/EMPLOYEE RELATIONS

• Maintains a spirit of cooperation and teamwork with partnership staff and volunteers 
• Respects the confidential status of member information, program rosters, etc.
• Attends appropriate workshops and training for skill building
• Attends and actively participates in monthly team meeting and identified partnership staff meetings.
• Adheres to all agency policies and procedures.

4.0 OTHER

• Performs all other duties as assigned by supervisor.

Requirements

QUALIFICATIONS:

• Bachelor’s degree required (social work, recreation degree preferred) and
• Minimum of 2 years’ experience independently managing an older adult gathering place while developing and implementing social/educational activities, programs or workshops.
• Completion of L1 Food Service Certification after 3-month probationary period is complete. 

PHYSICIAL/MENTAL REQUIREMENTS:

• Excellent customer service/interpersonal skills including verbal and written communication skills, listening and understanding concerns while maintaining professional composure
• Demonstrates understanding of the mission of the program and coaches to that mission
• Must be able to multi-task in a very busy environment
• Ability to work in multi-cultural environment, navigate mental health situations and build relationship
• Able to stand for up to 2-hour increments and lift, carry, push and/or pull 25+pounds
• Strong computer skills required in Excel, Word and Canva

Lifespan offers great benefits including:

Vacation (21 days) 

Sick (10 days)

Personal Time (3 Days)

Holidays (11)

Medical Insurance (3 options)

Dental Insurance (2 options)

Vision (2 options)

Flexible Spending Account

Health