Procurement Specialist III - 991959

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Primary Purpose:

Performs complex procurement functions to competitively acquire products, services, and equipment in support of university wide initiatives to ensure procurement strategies aligned with operational needs, project goals and university standards. This role involves the review of purchase requisitions, preparation of sourcing events, analysis of proposals, negotiation of price, terms, and conditions in partnership with the internal stakeholders.

 

Job Category: Exempt

Hiring Range:  67,300

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Negotiates contracts, including but not limited to group purchasing organizations, the State of Florida, and other private vendors to secure the lowest possible prices and maximize overall value for the University.

2. Reviews catalogs, industry publications, directories, trade journals, and online resources, and collaborates with other department personnel to identify required products, services, and equipment.

3. Researches and evaluates suppliers based on factors such as price, quality, product selection, service and support, availability, reliability, production and distribution capabilities, as well as the supplier’s reputation and track record.

4. Monitors changes impacting supply and demand by tracking market conditions, price trends, and futures markets.

5. Analyzes usage records and inventory levels to develop strategic purchasing programs that ensure employees have timely access to necessary supplies.

6. Evaluates market conditions and delivery systems to determine current and future availability of materials.

7. Prepares reports on market conditions and the costs of merchandise.

8. Maintains up-to-date knowledge of organizational and government regulations affecting purchases and communicates these requirements to staff and vendors regarding the scope of work for products, services, and equipment.

9. Drafts and reviews product specifications while maintaining practical technical knowledge of the products, services, and equipment being procured.

10. Prepares sourcing events for RFx processes.

11. Reviews purchase requisitions to verify accuracy, proper terminology, and correct specifications.

12. Analyzes price proposals, financial reports, and other data and information to determine reasonable prices.
13. Negotiates, renegotiates, and manages contracts with suppliers, vendors, and other representatives.

14. Prepares and processes purchase requisitions and purchase orders for products, services, and equipment.

15. Reviews purchase order claims and contracts to ensure compliance with university policies.

16. Responds to customer and supplier inquiries regarding order status, changes, or cancellations.

17. Monitors the progress of purchase requisitions, contracts, and orders.

18. Contacts suppliers to schedule or expedite deliveries and resolve issues such as shortages, late shipments, or other delivery problems.

19. Monitors shipments to ensure timely delivery and addresses issues related to delayed or undelivered goods.

20. Confers with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.

21. Compares suppliers' bills with bids and purchase orders to verify accuracy.

22. Maintains records of goods ordered and received.

23. Maintains and reviews computerized or manual records of purchased items, costs, deliveries, product performance, and inventory levels.

24. Evaluates and monitors contract performance to ensure compliance with obligations and assess the need for modifications.

25. Monitors contractor performance and recommends contract modifications as needed.

26. Coordinates the disposal of surplus materials.

27. Ensures compliance with applicable laws and regulations.

28. Formulates policies and procedures for bid