Assistant VP of Budget & Business Services

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Working Title:

Assistant VP of Budget & Business Services

Institution:

Minnesota State University, Moorhead

Classification Title:

MnSCU Administrator 6

Bargaining Unit / Union:

220: Minnesota State Administrator's Plan

City:

Moorhead

FLSA:

Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$93,713.00 - $149,940.00

Institution:

Minnesota State University Moorhead

Administrative Title:

Assistant VP of Budget & Business Services

Classification Title of Vacancy:

MnSCU Administrator 6

City:

Moorhead, MN

Bargaining Unit/Union:

220: Minnesota State Administrator's Plan

Full-time/Part-time:

Full-time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

The wage range for this position is $93,713 - $149,940 per year.

Job Description:

This position exists to provide fiscal and planning leadership, and communication and information to the President, Cabinet Officers and the campus community in the areas of revenue availability, resource allocation, and resource effectiveness measures. This position assists the Vice President for Finance and Administration in the areas of budget planning, development, implementation, communication, and tracking. By championing transparency and innovation in financial practices, the AVP of Budget & Business Services plays a pivotal role in advancing the institution’s academic and operational excellence.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Responsibility 1: Manage the University's budget planning process-including the development of income projections and allocation of resources for all budgets: M&E, Student Activity Fee, Student Union, Residential Life, Athletics and revenue supported self-sustaining accounts (total $111 million).

• Develop, recommend and direct policies and procedures related to University financial operations that are in alignment with the University mission, purpose and strategic priorities.
• Develop a budget calendar for the budget process.
• Develop a process to communicate budget planning to the university community.
• Serve on the University Budget and Planning Committee (UPBC). Chair the UPBC Budget Parameters subcommittee and Chair the UPBC Position Review subcommittee.
• Meet with Administrators to determine area needs, including staffing and operational needs.
• Work closely with Strategic Enrollment Management staff to forecast revenue from tuition and fees.
• Work closely with enterprise fund and revenue fund managers to determine appropriate administrative charges from those areas to support university operations.
• Work closely with revenue fund managers to provide data and recommendations that may modify student fee levels and forecast fee revenue.
• Work closely with Academic Affairs staff to set tuition and fee targets.
• Holistically review all available funding sources, and provide recommendations to VPFA for optimizing use of ancillary revenue sources outside the General Fund.

Priority: Essential

Percentage of Time: 30%

Responsibility 2: Develop Annual University Budget

• Create a draft fiscal year operational budget that accounts for all revenue sources and university operations.
• Update staffing plans for each division, based on current salary and fringe costs.
• Present budget plan to VPFA for review. Present budget plan to Cabinet and other university committees/stakeholders during budget development process.
• Finalize budget in Workday and report final budget to interested parties, including Cabinet, Administrative Council, Bargaining Units, and the System Office.

Priority: Essential

Percentage of Time: 20%

Responsibility 3: Track, Monitor, and provide Oversight of University Budget

• Provide reports and track actuals vs expenditures for each of the university's cost centers on a regular basis, no less than monthly.
• Notify cost center managers when expenditures are tracking higher than expected and work collaboratively with them to ensure actuals do not exceed budgeted.
• Provide advice and recommendations for potential budget reallocations depending on budget outlook