ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS
County of Los AngelesAbout the role
Posting number: b0889A-EA
Department: MENTAL HEALTH
Job classification: ADMINISTRATIVE ASSISTANT III
Posting type: Open
Categories: Administration
Summary
OPEN COMPETITIVE- EMERGENCY
EXAM NUMBER:
b0889A-EA
FILING DATES:
3/20/2026 at 9:00 a.m. (Pacific Time)
This examination will remain open until the needs of the service are met and is subject to closure without prior notice.
THIS ANNOUNCEMTN IS A RE-POST TO REOPEN THE FILING PERIOD.
The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.
The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant III vacancies related to the homelessness crisis.
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
During your initial work period, you will be assessed on your work performance. This assessment will be weighed 100%.
Those who successfully pass the assessment will be considered for permanent appointment to emergency Administrative Assistant III.
ABOUT THIS POSITION:
Defines, analyzes, and makes recommendations for the solution of highly complex operating, budgetary and financing, and other management problems of a County department, and participates in the implementation of their solution.
CHECK OUT OUR OUTSTANDING BENEFITS!
The County of Los Angeles offers an excellent benefits package that includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, Deferred Compensation & Thrift Plans, and 13 paid Holidays, Click here to see a list of employee benefits.
Examples of duties
- Prepares the annual Mass Cancellation and Accounts Payable/Commitment Reports for submission to Auditor-Controller (A-C) by coordinating with Administrative Services Bureau (ASB) and Accounting Division. Utilizes eCAPS and Procurement knowledge to prepare the analysis of transactions. Coordinate with Financial Services Bureau (FSB) and Program Analysts to update and delete unused Departmental Object Codes and Unit Codes for prior, current year and future year purchases. Knowledge of the County Fiscal Manual and the various types of Departmental contract language to appropriately identify and establish contact-type encumbrances, consistent with the guidelines, rules and limitations. Coordinates with various Departmental personnel for the most updated agreements and to establish new fiscal year encumbrances for LE and Consultation providers. Participates in the annual budget and year-end closing process.
- Compares Legal Entity (LE) and Consultation contract encumbrance amounts to newly executed contract amendments to adjust the encumbrance amount accordingly. Use of the eCAPS Database Extract file to generate various reports using pivot tables. Reports may include encumbrances and expenditure data at various levels. Prepares Adhoc Reports for internal reporting and use.
- Compares, reconciles, resolves, and provides recommendations to variances between the electronic Countywide Accounting and Purchasing System (eCAPS) Database Extract File – Encumbrances to the eCAPS Adhoc Report. Process Unit Code, Project Code, Departmental Object Code, and Revenue Source Code requests.
- Serves as the back-up to log, distribute, track, and develop 403-1 Budget Transfer forms and encumbrance requests daily and at the various budget phases. Ensure timely approval and processing. Serves as the back-up to prepare the monthly and quarterly overtime request forms for BFRD
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