Executive Assistant

Company Description

Elite is the leading global provider of innovative business management solutions that enable law firms and professional services organizations to streamline operations, maximize efficiency, and increase visibility into all aspects of their businesses. Our Company is focused on enabling firms of all sizes and locations to meet their true potential and provide the best service for their clients. 

Job Description

We are looking for an Executive Assistant to join our team in a remote role within the continental United States. This position is highly responsible for providing professional administrative services in support of two or more members of the executive team.

WHAT YOU’LL DO

• Cross functionally supports leaders across the organization on significant matters
• Resolves issues and identifies matters that need to be escalated to executives for further resolution.
• In-depth knowledge subject matter expertise of own area and of Company policies and procedures
• Screens calls, manages calendars, arranges complex travel and meeting arrangements across international and domestic geographies.
• Attends staff and team meetings, coordinating agendas, taking notes, and distributing follow-up actions.
• Compiles, reconciles, and approves expense reports (as a delegate) for executive team members and key staff members.
• Tracks key projects and manages mailings as needed.
• Prepares complex and confidential documents and presentations, works closely with finance teams on forecasting revenue and expense reports.
• Involved in organization and coordination of internal and external conferences and events.
• May be responsible for the training of other administrative staff.

Qualifications

WHAT YOU’LL NEED

• An Associate degree or equivalent work experience
• Three to five years of experience supporting two or more executives.
• Anticipates and responds to requests by modifying procedures to individual circumstances.
• Adept in exercising confidentiality, tact and diplomacy and providing a high level of service.
• Experience with managing highly sensitive or confidential information.
• Requires strong MS Office and internet research skills along with the ability to train others in system usage.
• Requires flexibility, with excellent interpersonal and communication skills.
• Attention to detail is essential.
• Ability to work independently and with others.

Additional Information

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. We are proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace. 

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.