Executive Administrative Assistant - Louisville

At EY, we’re all in to shape your future with confidence. 

 

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.  Join EY and help to build a better working world.

 

As part of our Enterprise Support Services team, you’ll be an integral part of our business enablement functions that keep our organization running strong.  You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels.  As an Executive Administrative Assistant, you’ll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. 

 

The opportunity

As an Executive Administrative Assistant (EAA), you’ll provide administrative support to a variety of executives within the organization.  You may also assist service line or engagement-specific teams. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

 

Your key responsibilities

• Organize and manage complex calendars and meeting schedules
• Arrange end to end domestic and international travel applying knowledge of firm policy, submitting for budget approvals, and confirming cross border travel requirements
• Prepare, process and track business expenses in compliance with firm policy
• Prepare and revise documents including presentations, emails, reports and agendas in accordance with firm's standards
• Coordinate internal and external events, in compliance with meeting and events policy and process
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Pull operational or engagement reports for tracking and review

 

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Proactively coach and share knowledge with colleagues
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Work independently with minimal supervision

 

To qualify for the role, you must have

• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

 

What we look for
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.

 

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class