Supply Chain Coordinator

The Opportunity – Supply Chain Coordinator (For Nationals based in Westbank)

 

Post location:  West Bank Field Office (WBFO) located in Ramallah. 

Contract Duration and Level of Effort: 12 months with possible extension. 

 

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

 

***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

 

ROLE PURPOSE: 

The role of this position is to lead the Supply Chain function in the oPt West Bank Field Office ensuring the whole function is aligned and in compliance with SCI systems and policies. This post leads the presentation of the supply chain function to the country office, region and members/center as needed. This position will lead and manage the set up and scale up of all emergency response Supply Chain functions and responsibilities. Part of this role is also to strengthen partner’s capacities and disseminate lessons learned and best practices. 

 

By default, this post is the lead supply chain represented for all procurements in the West Bank. The Country Office will provide needed support according to the guidance of these procurement and all strategic procurements. 

 

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. 

 

SCOPE OF ROLE: 

Reports to: West Bank Field Office Manager with Dotted Line (Technical/Functional Lead) to Country Office Supply Chain Manager

Staff reporting to this post: WBFO Supply Chain Assistant, WBFO Supply Chain Intern 

Budget Responsibilities: None

 

KEY AREAS OF ACCOUNTABILITY: 

Key Area 1 : Strategy and Planning

• Lead WBFO implementation of the Country Supply Chain Management Plan and Strategy to be aligned to regional and global priorities with the aim of delivering value for money to our donors, quality goods and services to our beneficiaries and exceeding our operational KPIs. 
• Manage and communicate with senior internal stakeholders to promote the role of the Supply Chain function, to drive best practices and operational efficiencies for the benefit of the WBFO.
• Lead the process of the country master live procurement plan and follow up with the Supply chain team/s and Program managers on the reconciliation process on monthly basis.
• Participate in the sourcing pipeline process for the Country office and identify the needed new sourcing projects and events after the reconciliation process with the existing FWAs for the needed goods and services.
• Support the EPP and contingency planning and ensure WBFO is meeting advance preparedness actions and feed the sourcing pipeline to identify the emergency FWAs.
• Provide analytics and maintain review of the policies and systems ensuring compliance with SCI policies and how the WBFO can improve efficiencies.
• Maintain an overview of partners’ capacities in supply chain, develop capacity building plans and system upgrades required and support implementation team in partner’s capacity building. 
• Provide needed training and capacity building to WBFO supply chain team and budget holders.
• Design roll out of new systems, coach and train, mentor the supply chain staff and evaluate the success of deployment and recommend needed follow on actions. 
• Contribute to Country Office Supply Chain Management risk assessments, tracking emerging risks and recommending mitigations/needs actions. 
• Support the costing process of new proposal development and ensure the up to date market data and previous learnings are incorporated to improve the competitiveness. 
• Ensure all staff are completing the mandatory trainings related to Supply Chain. 

 

Key Area 2: Team Management and Capacity Building

• Implement the Supply Chain organisational structure in line with the target Country Office operating models to ensure allocation of roles for Supply Chain Management, Sourcing and Buying as discrete capabilities within the team. 
• Ensure all supply chain new policies and manuals are deployed in timely fashion in the WBFO. 
• Work closely with any audit assigned internally or externally as defined/requested.
• Hold regular weekly supply chain review with the WBFO management ensuring