Director, Building Administration

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Director, Building Administration

Job Profile Title

Director B, Facilities

Job Description Summary

The Building Administrator Director oversees operations for Provost units’ facilities. With a priority on transitioning from capital projects to building operations, this position will work with units to determine scheduling of spaces, events planning and processes, liaising with building management, and providing data on measurable outcomes for these responsibilities. Reporting to the Associate Vice Provost for Planning, Design, and Construction, this role is intended to support units’ facilities, and provide comprehensive operational support related to space and facilities. The position will provide project-specific support for new spaces as they move to operations, and day-to-day oversight/consult for existing spaces.

Job Description

Job Responsibilities

• Develop process for, and schedule shared spaces. Collaborate with building occupants to manage space reservation system. Develop and implement policies and priorities for scheduling of spaces.
• Coordinate building access.
• Coordination for Events. Design and implement procedures for use of spaces to ensure a high level of services.
• Identify, train, and serve as point of contact for vendors for events.
• Coordinate building services, work orders, housekeeping, and security as required to support building operations in new facilities and advise building administrators in existing spaces.
• Create and support network of building administrators within the Provost unit.
• Support planning, design, and construction team in the transition from design and construction into operations and develop processes and procedures for the transition.
• Liaise with building management/FRES Operations and management to ensure continued successful building operations.