Senior Executive Assistant - Office of the CEO

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE TEAM

Anduril’s Office of the CEO seeks an Executive Assistant to provide a wide variety of complex and professional-level executive administrative support duties in support of the Office. Reporting directly to the CEO’s Chief of Staff, this person will be in a position of high trust and serve as the primary point of contact for internal and external clients pertaining to the Office of the CEO. The Executive Assistant is expected to work closely with the Chief of Staff to the CEO to help drive cross-functional projects and initiatives critical to the CEO, while also serving as a liaison for any internal engagement. The ideal candidate must be detail-oriented, have the ability to exercise good judgment in a variety of situations, think critically, and offer solutions to problems with a high-level of professionalism and discretion. Being able to anticipate needs of the Office, maintaining balance among competing priorities, and working well under pressure are essential skills to succeed in this role. 

WHAT YOU’LL DO

• Provide high-level administrative support to the Office of the CEO including managing calendars, coordinating complex travel plans, scheduling meetings, and compiling documents
• Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Office of the CEO
• Track and monitor services and activities within the Office of the CEO and with outside agencies and/or other departments in the business
• Serve as a representative of the CEO Office with an array of internal and external clients
• Work closely with the CEO’s staff to maintain the CEO’s schedule, ensuring it is followed and respected
• Produce and prepare documents for the Office of the CEO in preparation for internal and external engagements
• Facilitate all logistical aspects for on-site VIP meetings and events involving the CEO. This includes coordinating with internal teams to ensure seamless execution
• Manage sensitive matters with a high-level of confidentiality and discretion, especially decisions with significant impact on operations of the company
• Own and arrange travel, accommodations related to arrangements as needed for the Office of the CEO.
• Submit expense reports on behalf of the Office of the CEO

 

REQUIRED QUALIFICATIONS

• A minimum of 5 years experience supporting high-level executives in a fast-paced corporate environment
• Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the needs of the Office of the CEO
• Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy
• Strong Microsoft Office Suite skills
• Proficient in scheduling meetings in multiple time zones
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

PREFERRED QUALIFICATIONS 

• Experience as a project manager is highly preferred and desired

US Salary Range$114,000—$171,000 USD

 

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majori