Administrative Assistant

About this role

Administrative Assistant- US Wealth Advisory

BlackRock is recruiting for an Administrative Professional for the U.S. Wealth Advisory business. This position is to be based in our Chicago office.  The role will support our Head of Distribution and other USWA sales leaders in the Chicago office.

About BlackRock and USWA

BlackRock helps investors build better financial futures. As a fiduciary to our clients, we provide the solutions they need when planning for their most important goals. As of 31 December 2024, the firm managed approximately $11.5 trillion in assets on behalf of investors worldwide. With 70 offices in 30 countries, BlackRock is a truly global firm that can combine the benefits of worldwide reach with local service and relationships. We manage assets for clients in North and South America, Europe, Asia, Australia, the Middle East and Africa.

As the US retail arm of BlackRock, US Wealth Advisory (“USWA”) is responsible for building and maintaining relationships with wealth management firms and platforms, distributing BlackRock's alpha-seeking and iShares investment capabilities and encouraging the adoption of BlackRock's portfolio construction and digital wealth technologies by financial advisors.

Responsibilities of the position include, but are not limited to:

• Handle a broad range of duties from day-to-day operational activities to interactions with senior BlackRock and partner firm executives and their assistants.
• Manage the daily schedule of multiple individuals, anticipate necessary background material; directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time.
• Meet/greet visitors/clients, answer phones, coordinate conference rooms/meal arrangements.
• Assist with planning and arrangement of internal team huddle meetings, including securing venue, restaurant reservations, meals, prep of meeting materials, etc.
• Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
• Manage inventory of supply stock for the team.
• Process and track expense reports and reimbursements (with assistance of outside vendor).
• Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling; file and make copies as required.
• Perform ad hoc projects as needed.  
• Partner with other assistants in the USWA business to provide back up support to teams during assistants paid time off, breaks, etc.

Qualifications and Skills

• Minimum five years of corporate administrative experience in role(s) that interfaced with external clients and executive management; college degree preferred
• Superior time management skills, detail orientation, adaptability, flexibility; able to handle many concurrent assignments/meet deadlines with a high degree of accuracy in a potentially high-pressure environment
• Able to operate with discretion, keeping sensitive/confidential information private
• Excellent phone manner and management a must
• Extensive experience with Microsoft suite: MS Word, Excel, Outlook, PowerPoint
• Experience and proficiency working with automated expense tracking, online travel etc.
• Strong problem solving, organizational, interpersonal and communication skills
• Willingness to take initiative, accept responsibility and produce results; self-starter with the ability to work independently and with minimal guidance

For Chicago, IL Only the salary range for this position is USD$0.00 - USD$0.00 which is the equivalent of USD$0.00 - USD$0.00 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at lea