FINANCIAL SPECIALIST

Job Description

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

NYCEM’s Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Finance Unit works to increase the agency’s capabilities through identifying and securing grant funding, assists units in developing programs that meet the objectives of the City’s investment strategies, continues sustainment of key agency programs, and ensures compliance.

The Finance Specialist will work as part of the Finance Unit under the Office of the Chief Financial Officer and will be expected to support all related division activities. Under the direction of the Deputy Director of Finance, the Finance Specialist will administer grant funds and monitor spending for various bureaus and divisions within NYC Emergency Management. The Finance Specialist will:

- Administer grant funds in accordance with the specified program and grant guidelines.
- Monitor and coordinate all program, administration and fiscal issues related to assigned funding sources.
- Prepare reports and other documentation required for grant administration, including but not limited to quarterly fiscal reports and semi-annual program progress reports.
- Track spending and analyze financial data, spending plans and variance reports to ensure spending is on track.
- Attend and lead meetings, conferences, and workshops, as applicable.
- Perform budgeting and accounting tasks in the City’s Financial Management System (FMS).
- Coordinate with program consultants, project managers, and other city, state and federal agencies as needed.


**PLEASE NOTE THE FOLLOWING:

The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.
Funding – This position is supported with a federal Emergency Management Performance Grant (EMPG) through 8/31/2025 with the possibility of an extension; the employee will be responsible for training requirements associated with this grant.

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Candidates must be authorized to work in the United States without employer support to be eligible for selection.

For this position, the “Special Note” below in the Minimum Qualification Requirements does apply.

IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS:
- Excellent verbal and written communication skills.
- Ability to work well under pressure.
- Excellent meeting and time management skills.
- Ability to work on multiple projects concurrently and consistently meet deadlines
- Strong attention to detail.
- Experience with, Adobe Acrobat Microsoft Word, Teams and Outlook.
- Experience with Microsoft Excel with the Creation of Pivot Tables, Charts, LOOKUP functions, and SUMIF functions.
- Experience with Power BI.
- Experience with the City’s Financial Management System (FMS 2 and 3)
- Experience with the City’s FMS reports (InfoAdvantage)>

In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:

Competencies:
o Knowledge – possesses appropriate subject matter expertise.
o Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
o Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
o Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
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