Administrative Assistant - Academic Records

Job Title Administrative Assistant - Academic Records
Department Academic Records Posting Number req735 Description of Job Duties

Job Summary:

Acts as a receptionist and performs secretarial duties. These tasks are to be performed in a manner that professionally, cordially, and efficiently assist students, faculty, staff, and visitors.

Description of Job Duties:

• Greet and assist departmental walk-in and telephone visitors
• Assist Registrar & Director of Academic Records with tasks related to classes
• Assist with student enrollment process
• Perform general clerical work, including but not limited to typing, data entry, drafting of letters, proofing and editing documents, scanning, and filing
• Gather, prepare, and compile information for reports
• Supervise, schedule, train, and process timecards for student employee(s)
• Retrieve and route incoming mail within the department
• Type and maintain accreditation reports and reviews
• Provide prospective students and parents information about the department
• Assist in maintaining the office supplies & equipment needs. Procure quotes as needed
• Maintain computer records
• Must be able to meet deadlines
• Notify Supervisor, Safety Coordinator, or Human Resources of any potentially dangerous equipment, practices, or violations of safety procedures
• Appropriate attendance and punctuality required

Additional Responsibilities:

• Promote personal safety, safety procedures, and a safe work environment
• Coordinate events and meetings
• Assist in emergency situations as called upon
• Other duties as assigned

Terms of Employment:

• Employment at will
• Reports to Registrar & Director of Academic Records
• Safety and job-related trainings will be completed as instructed

Education and Experience

Education and Experience:

• Strong written, verbal, basic math skills, and interpersonal skills are required
• One-year experience as a secretary or acceptable equivalent experience or education required
• Strong attention to detail required
• Ability to use office equipment required
• Efficiency in Microsoft Officestrongly preferred
• Knowledge of office management, bookkeeping, record keeping, and data management is strongly preferred
• Such alternatives to the above qualifications as the President of SWOSU or his/her designee may find appropriate

Anticipated Start Date 8/3/2026
Location Weatherford Employment Type Non-Exempt