Public Outreach Project Coordinator

Job Description

 

Take Your Career to the Next Level 

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

 

Step into Your New Role

Kleinfelder Construction Services is seeking a full-time Public Outreach Project Coordinator to join our Public Relations (PR) Team!  

 

The Public Outreach Project Coordinator is a full-time position that performs a variety of tasks for public outreach and stakeholder engagement for multiple contracts and communications programs. The Project Coordinator will work with the PR team to ensure smooth running of the division in daily tasks and as it relates to the entire firm. The ideal candidate will have a bachelor’s degree in public relations, communications, or journalism. The successful candidate will bring excellent writing, research, and organizational skills, adapt easily to a wide range of client needs, and consistently go above and beyond to deliver high-quality work on time.

 

RESPONSIBILITIES

• Collaborate with our team of public outreach specialists and graphic designers on he high-level stragey, development, and implementation of communications programs and outreach plans for various clients. 
• Draft written content for various traditional and digital collateral materials (e-blast, fact sheets, postcards, construction alerts), including social media content
• Coordinate with technical teams, as needed, to gather project information for public dissemination
• Engage stakeholder audiences in person or online, maintaining the client’s messaging
• Establish and coordinate as-needed vendor services such as translations, canvassing, printing, event logistics and supplies
• Collaborate with team on technology tools such as Smartsheet, Google Analytics, Constant Contact, CivicPlus, ArcGIS, Adobe Suite, Canva, Survey Monkey, Content Management Systems, etc. to communicate or manage project information
• Manage social media and digital advertising platforms for clients
• Document all outreach metrics and prepare monthly reports for KCS and clients
• Assist with research and ascertainment pertaining to planning
• Respond to requests for information from the media or designate another appropriate information source
• Establish and maintain cooperative relationships with representatives of community, employee, and public interest groups
• Manage/maintain databases and project helplines
• Create and distribute press releases and information alerts
• Assist in planning and implementation of milestone events
• Develop specific goals and plans to prioritize, organize and accomplish work
• Represent the company or clients at public meetings when necessary
• Maintain good inter-departmental communication and a positive relationship with employees to promote employee satisfaction
• Assist with preparing developing and/or producing PR proposals in response to client Request for Proposals (RFP) or Statement of Qualifications (SOQ)
• Collaborate with Marketing in the production and delivery of PR proposals
• Perform office administration tasks
• Perform other duties as needed

 

BUILDING AND SUPPORTING TEAMS

• Shows enthusiasm toward being a member of the group.
• Actively participates in team meetings and activities.
• Has a can-do attitude and will do whatever it takes to get the job done
• Supports the team in all activities both internal and external.
• Ability to flourish in an environment of constant change
• Highly developed teamwork skills 

 

JOB DESCRIPTION

• Must be comfortable working with the public 
• Coordination Activities
• Communicates project goals, timelines, and milestones.
• Ability to be a self-starter, detail oriented and well organized
• Communicates issues with management and direct junior staff as needed
• Identifies project interdependencies and potential resource constraints.
• Follows up with others to ensure they are on track to meet project goals.
• Must be able to coordinate and track multiple tasks for concurrent projects, keeping each deadline and project goal on schedule
• Must be flexible and available to attend meetings or events during working and evening hours, including weekends

COMMUNICATION SKILLS

• Ability to thrive in team-oriented environment
• Strong, effective communicator
• Exceptional writer and strong verbal communications skills<