Jobs and Careers

Executive Assistant

Newport Beach, United Statesfull_timeVerifiedPosted 15 Dec 2025

💰 $91,340/yr($72,780/yr – $91,340/yr)

About the role

Evolus (NASDAQ: EOLS) is a performance beauty company with a customer-centric approach focused on delivering breakthrough products. We are seeking an experienced and driven Executive Assistant to join our Operations Team reporting to the SVP, IT & Operations. This individual is someone who can thrive in a fast-paced, collaborative environment to support key executives, help maintain our Evolus HQ office space, support coordination of onsite events, and enhance the overall Evolus Experience and Employee Experience.  If you join our team, you will be working on some of the most exciting opportunities and challenges we face, with a team that values growth, recognition, and camaraderie. If you are looking for an opportunity to exhibit your knowledge and technical abilities in a unique environment, then look no further! In this role, you will be challenged to drive the success of Evolus in an effort to build a brand like no other Essential duties and responsibilities where you'll make the biggest impact…

Provide high-level administrative support to executives, prioritizing day-to-day tasks and anticipating needs in a fast-paced environment.
Manage complex calendars across multiple time zones, coordinating internal and external meetings, webinars, and video conferences.
Handle logistics for executive meetings: prepare agendas, compile reports, track action items, and ensure follow-through.
Plan and arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, and catering.
Oversee and process expense reports and ensure compliance with company policies.
Collaborate with other Executive Assistants across the organization to ensure alignment and consistency for the Leadership Team.
Support executives during critical business initiatives, ensuring resources are proactively aligned.
Maintain discretion and confidentiality when handling sensitive information.
Assist with special projects and cross-functional initiatives as needed.
Other duties as assigned

Office & Facilities Administration

Champion the Evolus employee and HQ experience by ensuring a professional, welcoming, and well-functioning office environment.
Partner with The Irvine Company and facilities providers to manage office maintenance, janitorial services, repairs, shipping & receiving, and move coordination.
Manage office resources, space planning, and seating arrangements.
Coordinate onsite catering for employee meals, events, and executive meetings.
Act as Fire Warden for HQ and ensure compliance with emergency preparedness protocols.
Provide backup support for Reception, including greeting visitors, answering calls, and managing mail/package delivery.
Manage the facilities inbox and office-related communications

Qualifications and Skills You’ll Bring to the Team…

Education: High School Diploma or GED.
Experience:

5+ years of experience as an Executive Assistant supporting C-level executives.
Proven success managing complex calendars, coordinating high-level meetings, and booking both domestic and international travel.
Experience balancing EA responsibilities with office administration or facilities coordination is a strong plus.