Facilities Project Coordinator

Job Summary/Basic Function:

The College of Engineering is seeking a Facility Project Coordinator to join our team. Reporting to the Facilities Director of COEN, this position serves as the primary coordinator for small- to medium-scale facilities projects across the College of Engineering, supporting a variety of facility improvement, maintenance, and laboratory support initiatives. Responsibilities include planning work, coordinating contractors and vendors, and monitoring project plans, schedules, work hours, budgets, and expenditures to ensure deadlines are met in a timely manner. The role also involves organizing and participating in stakeholder meetings, managing project resources, and ensuring projects are completed safely, efficiently, and with minimal disruption to college operations. Additionally, this position provides technical support for facility maintenance, laboratory equipment, and specialized fabrication as needed.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

85% of the Time, the Position must:

Facilities Project Coordination
• Assist in coordinating small- to medium-scale facility improvement, renovation, maintenance, and laboratory support projects from planning through completion.
• Support the development of project scopes, schedules, timelines, and sequencing to minimize disruption to instructional, research, and administrative activities.
• Help maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
• Communicate with contractors, vendors, Facilities Operations, and other campus partners to support safe, efficient project completion according to specifications.
• Organize and participate in stakeholder meetings; document decisions and follow up on action items.
• Monitor project progress, flag issues to supervisors, and help implement solutions to keep projects on schedule.
• Help ensure projects adhere to established frameworks and that documentation is properly maintained.
• Support tracking of project budgets and expenditures, and assist with purchasing of materials and equipment.
• Help evaluate facility needs and provide input on potential improvements.

Facility Maintenance and Operations
• Assist with general building maintenance and repair activities, including basic plumbing, electrical, mechanical, and HVAC support, under guidance from experienced staff.
• Help assess maintenance requests and learn to determine when specialized trade expertise is required.
• Coordinate service calls and contractor work for building systems.
• Assist with installing, modifying, and relocating laboratory equipment and furnishings.
• Help develop and maintain technical documentation, such as standard operating procedures and maintenance records.
• Help monitor maintenance costs and support compliance with safety standards, codes, and university policies.
• Help maintain safe and organized workspaces, equipment, and shop operations.

Administrative and Financial Coordination
• Assist with purchasing materials, equipment, and supplies within delegated authority.
• Support budget tracking related to equipment and material purchases.
• Reconcile purchasing card transactions and maintain purchasing documentation.
• Maintain project documentation, equipment records, and maintenance files.
• Respond to routine email correspondence and technical inquiries; help prepare materials for meetings as needed.

15% of the Time, the Position must:
College Support and Special Projects
• Support special projects as assigned by the Director of Facilities or college leadership.
• Assist with planning and coordination of larger renovation or infrastructure improvement projects.
• Help coordinate vendors and contractors for specialized maintenance and construction activities.
• Support college events requiring facility setup or technical assistance.
• Participate on committees or workgroups as assigned.
• Perform other duties as assigned

Knowledge, Skills, Abilities:

• Basic knowledge of engineering principles as applied to facilities, laboratories, and building systems (developed through education or on-the-job training).
• General understanding of facility maintenance practices and construction methods.
• Basic awareness of h