Payroll Assistant

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Responsible for personnel and benefits file maintenance, payroll administration, orientation preparation, maintaining and updating employment and benefits coverage changes and verifications in the payroll system. Works with and has access to highly confidential information.

Target pay rate: $22/hr

Benefits

· Paid time off

· 401k, with company match

· Company sponsored life insurance

· Medical, dental, vision plans

· Voluntary short-term/long-term disability insurance

· Voluntary life, accident, and hospital plans

· Employee Assistance Program

· Commuter benefits

· Employee Discounts

· Free hot healthy meals for unit operations roles

Main Duties and Responsibilities:

• Processes operating unit payroll each week using company systems and methods

• Calculates prior payment adjustments as needed to reflect regular pay and overtime pay

• Collects and enters daily timesheets for missed punches approved by management as appropriate

• Completes payroll reports for record-keeping purposes and managerial review

• Researches and communicates to management as appropriate regarding required verifications of hours worked and breaks

• Creates payroll requests/tickets for special payments such as anniversary awards and employee of the month

• Participates in the “Employee Resource Center” by being regularly available to answer employee questions about wages, deductions, attendance, and time records

• Performs other administrative duties as assigned

Qualifications

Education:

• High School diploma or equivalent

• Associates or bachelor’s degree is preferred

Work Experience:

• Minimum of one year of experience in an administrative role is required

• Experience in Payroll or Human Resources is preferred

• Experience with Kronos, Workday and Ultipro is preferred

Technical Skills: (Certification, Licenses and Registration)

• Intermediate level Microsoft office skills including Excel

• Strong organizational skills with the ability to prioritize responsibilities and multi-task

• Strong interpersonal skills, interacts well with multiple departments as required

• Detail oriented

Language / Communication Skills:

• Effective oral and written communication skills.

• Multi-lingual a plus

• Must have the ability to communicate and disclose data in an accurate manner

• Must be able to communicate effectively with management team and staff.

Job Dimensions

Geographic Responsibility: Operating unit

Type of Employment: Full-time

Travel %: none

Exemption Classification: Non-Exempt

Internal Relationships: Operating unit management and employees; HR; Finance; Labor Planning

External Relationships: n/a

Work Environment / Requirements of the Job:

• Normal office environment.

• In a normal production kitchen facility there may be physical discomfort due to temperature and noise

Budget / Revenue Responsibility: (Local Currency)

Organization Structure

Direct Line Manager (Title): Supervisor, Payroll, Operating Unit

Dotted Line Manager (Title, if applicable):  n/a

Number of Direct Reports: n/a

Number of Dotted Line Reports: n/a

Estimated Total Size of Team: 2 + HR Team

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills

• Engaging – Understanding others, Team Leadership and Developing People

• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively

• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate