Senior Payroll Specialist

Job Posting Title:

Senior Payroll Specialist

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Hiring Department:

Payroll Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

Texas

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Job Details:

General Notes

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements. Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university. Our Benefits and Deductions Teams are responsible for deducting, remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. We ensure compliance with federal, state and university laws and guidelines.

To learn more about our department, visit payroll.utexas.edu 

                         

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

Perform duties related to payroll deductions including garnishments, tax levies, parking and union dues. Oversee reporting of all personnel and payroll transactions to the State Comptroller’s Office using HRIS. Manage the student FICA exemption process. Oversee and balance monthly adjustments to employee records.          

Responsibilities

• Responsible for processing all Garnishment Deductions for Court Orders, Child Support, Tax Levies and Administrative Wage Garnishments. Review all orders, provide written correspondence to employees and external agencies, set up deduction according to requirements, and track to ensure compliance. Reconcile entries during month-end closeout and process journal entries and vouchers to remit funds on behalf of the employees to external agencies.
• Oversee deductions for Union Dues, Parking Permits with Parking and Transportation for UT Austin, Parking Permits for UT Austin employees at garages for UT System and UT Health Sciences Center San Antonio, Room and Board for McDonald Observatory, Charitable Contributions, and Prepaid Tuition. Review exceptions for all deductions on each payroll and correspond with employees to ensure accuracy. Reconcile entries during month-end closeout and process journal entries and vouchers to remit funds on behalf of the employees to the external departments and institutions.
• Oversee Student Social Security and Medicare exemption process. Submit load of student academic records to determine exemption eligibility. Process refund vouchers, review reports, and correspond with student employees. Apply knowledge of tax laws to ensure compliance.
• Process all payroll and personnel transactions for the university in the