Executive Administrative Assistant IV

Do you have the organizational skills and attention to detail needed to thrive in a fast-paced environment and contribute to our success?

Are you ready to make a significant impact by supporting a dynamic team?

About our Team:

LexisNexis, a part of RELX, is a leading global provider of legal, regulatory, and business information. We help customers increase productivity and improve decision-making and outcomes. Our 10,500 experts and innovative tools help us shape a better world for our customers and communities.

Nexis Solutions, a division of LexisNexis, is seeking a Data Scientist who will focus on search and be dedicated to the creation of next-generation search relevance techniques and strategies for LexisNexis, dramatically improving how our users search and find the answers to their research questions. This role should be able demonstrate versatility, collaborate across teams, and be enthusiastic in tackling new problems as we continue to push technology forward.

About the Role:

As an Executive Assistant, reporting to the Vice President, Chief Technology Officer you will play a crucial role in supporting the business by managing daily office deliverables, coordinating schedules and travel itineraries, handling communications, and organizing meetings and events. Your organizational skills and attention to detail will ensure smooth operational workflows, enabling productivity and effectiveness for leaders across the organization. This position offers an opportunity to work in a dynamic environment and contribute to the overall efficiency and success of our organization.

The Executive Administrative Assistant will assume responsibilities including supporting the VP of Product for Global Nexis Solutions BU, the cross-departmental coordination of the Raleigh office move, new hire seating assignments, coordinate gNS weekly/monthly meetings, meeting ownership (agenda creation, note/action distribution/retention, coordinate team-building events, plan and arrange offsite team meetings (in-person and virtual), coordinate agenda and slide deck for gNS Quarterly Town Hall meetings, provide GTO town hall support, coordinate gNS onsite customer meetings, and partner with GTO Communication Partner. They will maintain the SharePoint and Teams pages for gNS leaders and their teams, managing security levels as well. They will support their leaders with administrative activities such as expense reports, manage leader calendars and distribution lists. They will also support their immediate teams with travel and expense reports.

Key Responsibilities:

• Executive Support:

  • Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.

  • Serve as the primary liaison between the President and internal/external stakeholders, ensuring timely and effective communication.

  • Anticipate the President’s needs and proactively address administrative and logistical challenges.

• Departmental Operations:

  • Own onboarding logistics for new leaders and key team members, streamlining their integration and engagement.

  • Establish and maintain a cadence across strategic meetings (e.g., tech management reviews, collaboration sessions), ensuring alignment across teams.

  • Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops – including drafting agendas, capturing action items, and tracking follow-ups.

• Project & Event Coordination:

  • Plan and execute internal events, such as leadership retreats, team-building activities, and customer symposia.

  • Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.

• Communications & Culture:

  • Draft, format, and help deliver internal communications on behalf of the President to ensure clarity and cultural consistency.

  • Be a culture carrier for the department – helping coordinate recognition moments, milestones, and morale-boosting activities.

  • Meeting notes, agenda, and follow-up activities

Qualifications & Skills:

• Have proven experience supporting a senior executive in a fast-paced environment.

• Show proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (e.g., Outlook).

• Have excellent written and verbal communication skills.

• Have the ability to handle confidential information with discretion.

• Have experience co