Executive Assistant to GSK's Company Secretary

Executive Assistant to GSK’s Company Secretary

Provide first class executive administrative and secretarial support to the SVP, Company Secretary of GSK PLC and to assist with Board arrangements for the Non-Executive Directors as required. To work closely with the Secretariat Department managers to ensure smooth running of the department.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK

Find out more about the Company Secretary’s role, the Board, and GSK’s governance practices here: Governance | GSK

In this role you will

• Full proactive diary management of the SVP, Company Secretary’s diary including where appropriate, the collation of relevant papers, organisation of travel and preparation of a detailed itinerary in advance of all trips.
• Ensure that those individuals who contribute to the Company Secretary’s reports and written work meet their deadlines.
• Communicate in writing decisions or actions reached at meetings on behalf of the Company Secretary.
• Building strong relationships with GSK’s Executive and Non-Executive Directors, GLT members, Senior Executives and their team to ensure that day-to-day interactions at the most senior level of GSK work smoothly.
• Co-ordinate with the Assistant Secretary – Plc & Shareholder Services the arrangements for GSK’s AGM.
• Assisting the Company Secretary generally in the smooth running of the department.
• Manage the Executive Assistant - Board Support
• Managing the day to day running of the Board Portal and supporting other users within the company as and when required.

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Significant previous experience in an EA role, supporting one or more senior executives (VP level or above).
• Experience of dealing with confidential information.
• Good understanding of administrative processes. 
• Awareness of inter-functional relationships with other departments.
• High level of knowledge and skill in use of e-mail, Word, Excel, and PowerPoint.
• Good numeracy skills required.
• Fast and accurate typing skills, shorthand desirable.
• Demonstrates team working ability, approachable at all times.
• Excellent interpersonal skills, able to project a competent and confident and professional image of the department to internal and external enquirers and stakeholders.
• Excellent planning and organising skills and ability to prioritise work.
• Able to manage diverse routine and ad-hoc administrative projects simultaneously using creativity and independent judgment.
• Proven ability to exercise judgment and act proactively and independently in absence of Line Manager.
• Excellent attention to detail.
• Positive approach to tasks and a ‘can-do’ attitude with a proven ability to think ahead and take initiative.
• Able to make decisions outside of standard processes with the support of Line Manager.
• Resilient individual who thrives working in a fast paced and changing environment.

Closing Date for Applications – 29th October 2024 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert. 
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, special