Administrative Specialist I

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Campus Living

Department's Website:

Summary of Job Duties:

The Administrative Specialist I is responsible for monitoring the front desk and lobby for the assigned building or complex from 8:00 am-5:00 pm, Monday-Friday. They serve as the point of contact for all vendors and guests for the assigned building or complex. The position may check in and out all guests, assist the hall director and office with any light clerical needs, and assist in emergency building alerts. This position is governed by state and federal laws, and agency/institution policy

Qualifications:

Required Education and/or Experience

• High School diploma or GED.

Preferred Education and/or Experience

• High School diploma or GED;

• Two years of experience in a specialized or related area applicable to work performed.

Job Duties and Responsibilities

• Cover the assigned reception and lobby desk, greeting residents and guests from 8:00 a.m. to 5:00 p.m.;

• Check-in visitors and provide information and assistance as requested;

• Assist with property and key inventory and audits;

• Maintain lobby activity and contact staff in the assigned area(s) as needed to maintain conduct standards;

• Responsible for lobby desk cleaning and organizing;

• Assist in the preparation and execution of programs and events, including opening and closing of residence halls and/or University Village apartments;

• Keep on-campus residents informed with accurate emails and/or newsletters as directed;

• Maintain all received packages and coordinate with appropriate vendors for all deliveries at assigned areas;

• Assist with record keeping of resident files and e-files, including but not limited to room change(s) and checkout paperwork;

• Deliver excellent customer service to students, staff, and visitors;

• Contact appropriate staff as needed in emergency situations;

• Manage office supplies;

• Maintain databases and rosters and generate reports as requested;

• Perform other duties as assigned for the department.

Knowledge, Abilities, Skills

• Knowledge and/or experience with College or University housing;

• Goo