Senior Business Operations Associate

Position Summary 

This role holds a pivotal position within our organization, focusing on the coordination and optimization of key scheduling functions, alongside the preparation and organization of strategic materials and plans. This position is essential for supporting the business unit by serving as a central liaison to facilitate connections between various entities, projects, and vital business information, ensuring the efficiency and effectiveness of meetings and materials. The ideal candidate, attuned to the dynamic nature of the role, possesses exemplary time management skills and the foresight to anticipate evolving needs. Operating as a trusted partner, this role maintains professionalism while seamlessly interacting with a diverse range of individuals, including members of the Senior Management Team and leaders throughout the organization. Handling highly sensitive and confidential information with discretion, this role actively contributes to the strategic success of our forward-thinking organization.

Business Unit Overview

Metrea Special Aerospace (MSA) provides a full range of aerospace solutions from integrated C4ISR operational services and tailored aviation services to advanced tactical helicopter training. MSA is a leader in commercial intelligence, surveillance, and reconnaissance (ISR) with superior platforms and a constantly evolving set of capabilities across all levels of services. We also offer custom, discreet, convenient, and reliable options to meet our partners’ mission needs in the air and on the ground and expert instructors well-versed in special mission aviation tasks and integrated air-ground-maritime planning and execution. 

MSA designs, prototypes, engineers, and tests commercial, military, and government special mission applications for our US government and international defense customers, OEM partners, and private aircraft owners. We have recovered, serviced, and delivered aircraft globally throughout North, Central, and South America, as well as Europe, Asia, Africa, and along the Pacific Rim. Our integrated solutions are the product of our deep stack of aviation capabilities and related design, acquisition, engineering, training, operations, and evaluation services offered to our customers in either integrated packages or as standalone services. Our organizational culture prioritizes safety, innovation, quality, and efficiency with responsive and flexible support.

Metrea Enterprise Overview

Metrea is a defense company dedicated to translating commercial innovation into solutions for the hardest problems in national security. With deep mission expertise, Metrea focuses on delivering effects as-a-service across a spectrum of domains including Air, Space, Electromagnetic & Cyber, and Simulation. Metrea Management provides central services to 12 global business units via Operations, Solutions, Strategy, Legal, and Finance teams. 

Essential Functions and Competency Statements 

• Works directly with senior leadership to support all aspects of daily work routine.
• Conducts research and gathers information as needed to support executive decision-making initiatives. 
• Keep the President advised of time-sensitive matters and priorities, while ensuring appropriate follow-up.
• Maintain multiple calendars, including scheduling meetings, appointments, speaking engagements, and travel to include domestic and international arrangements. Exercise discretion in committing time and evaluating needs.
• Play a key role in fostering collaboration and coordination of staff efforts both within and outside the Business Unit.
• Assist with the coordination of enhancing company activities and processes including project planning, intake, prioritization, initiation, execution, and training.
• Schedule departmental meetings and occasionally take notes of discussion.
• Prepare, reconcile, and submit expense reports for assigned personnel.
• Complete a variety of special projects including creating PowerPoint presentations, weekly report templates, special reports, and agenda material.
• Strategically implement ways to eliminate or reduce barriers within the organization, promote team building, and improve business practices.

• Organize and execute companywide events for staff; to include catering.

• Manage all aspects of the coordination of gathering information from various business unit leads to successfully design and publish MSA’s monthly newsletter.

• Serve as organizational point of contact for designated Travel Management Company.
• Maintain the company SWAG for new hires within the organization.
• Handle confidential and sensitive information with discretion