Accounts Receivable Clerk

Established in 1988 and based in Los Angeles, Bandwagon WPS Fresh is a highly respected wholesale produce provider. We are committed to providing our customers with the highest quality fresh specialty produce across all categories of fruits and vegetables, sourced from around the world.

As our business continues to grow, we are looking for a motivated and detail-oriented Accounts Receivable Clerk to join our team in Vernon, CA. This position plays an important role in supporting our accounting operations while working closely with customers, sales, purchasing, warehouse operations, receiving, and vendors.

The ideal candidate will have strong organizational skills, attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced produce environment.

Position Responsibilities

As an Accounts Receivable Clerk, you will be responsible for:

• Answering and directing incoming phone calls professionally.
• Performing daily accounts receivable functions while maintaining positive customer relationships.
• Creating, reviewing, and analyzing customer aging reports and account statements.
• Processing invoices and verifying billing accuracy.
• Working closely with Sales and Purchasing to review and approve invoices.
• Matching, organizing, and properly filing invoices and supporting documentation.
• Verifying invoice quantities, pricing, pack sizes, item descriptions, freight charges, and other applicable charges.
• Researching and resolving invoice discrepancies with Purchasing, Receiving, Warehouse Operations, Sales, and vendors.
• Assisting with accounts payable functions, including verifying invoice and receiving accuracy.
• Managing and monitoring petty cash.
• Collecting and maintaining required vendor food safety documentation.
• Maintaining accurate and organized electronic and physical records.
• Protecting confidential company, customer, and vendor financial information.
• Assisting other team members as needed to support department goals and business operations.

Produce Pro Responsibilities

• Scan and maintain vendor invoices in Produce Pro.
• Review purchasing and receiving information for accuracy.
• Verify purchase costs against agreed-upon pricing.
• Identify discrepancies between purchase orders, receiving records, and invoices.
• Research and resolve pricing, quantity, and receiving discrepancies.
• Run accounts receivable reports and assist management with account reconciliation.
• Maintain accurate records within Produce Pro.

Vendor Reconciliation

• Reconcile vendor statements with company records.
• Research missing, duplicate, or unpaid invoices.
• Identify and research outstanding credits and account discrepancies.
• Communicate with vendors regarding account balances, invoices, credits, and discrepancies.
• Request supporting documentation when invoices or credits cannot be verified.
• Maintain professional and productive relationships with vendors.

Communication & Internal Controls

• Communicate daily with Purchasing and Receiving regarding invoice and receiving discrepancies.
• Work closely with buyers to verify pricing and purchase agreements.
• Communicate with Sales and other departments to resolve customer account and invoicing issues.
• Notify management of significant or recurring discrepancies.
• Maintain organized and accurate financial documentation.
• Follow company procedures and internal controls related to invoicing, payments, and financial records.
• Maintain confidentiality of company, customer, and vendor information.

What We’re Looking For

We are seeking an individual who demonstrates:

• Integrity and strong ethical standards.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Strong organizational and time-management skills.
• Critical thinking and problem-solving abilities.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Ability to work independently while also being a strong team player.
• Professional and positive attitude.
• Computer proficiency and willingness to learn new systems.
• Previous accounting, accounts receivable, or office experience preferred.
• Previous experience in the produce industry preferred.
• Experience with Produce Pro is a plus.
• Experience with iTrade or other we